MANAGEMENT, MONITORING AND EVALUATION
Review of NPE 15.1.0 National Policy on Education (NPE) was adopted by Parliament in 1986 and its implementation commenced soon thereafter. As contemplated under NPE a CABE (Central Advisory Board of Education) Committee on Policy was set up under the Chairmanship of Shri N.Janardhana Reddy, Chief Minister of Andhra Pradesh. This Committee was required to take in account all developments since NPE which have a bearing on policy and the Report of the NPE Review Committee. This Committee submitted its report on 22nd January, 1992. The report is to be considered by the CABE. On receipt of the CABE's recommendations the government will finalize its views on modifications to be made in the Policy.
Central Advisory Board of Education (CABE) 15.2.1 The CABE consisting of Education Ministers of States, administrators, educationists and academicians continued to be the national level body providing vital inputs for the management of education policy--by reviewing trends in the education sector, analysing implementation of programmes and advising on policy prescriptions.
15.2.2 The CABE was re-constituted on 19th October, 1990 for a period of three years. The re-constituted CABE met in New Delhi on 8- 9 March, 1991. The meeting deliberated upon various major policy matters in the areas of elementary education, secondary education, adult education, technical education and education of the disadvantaged sections like SCs, STs, etc.
15.2.3 Follow up action has been taken on the recommendations made by the CABE.
National Institute of Educational Planning and Administration
(NIEPA) 15.3.1 The National Institute of Educational Planning and Administration(NIEPA) , set up by Government of India as an autonomous organisation, continued to undertake the following activities.
Training and orientation of senior educational administrators.
Research in problems of educational planning and administration(18 research studies were in progress).
Extension services and consultancy services for States and other organisations.
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Seminars, workshops and conferences on matters relevant to educational planning and administration (fifty-three training programmes/seminars/workshops are scheduled to be conducted during the year 1991-92).
Provision of training and research facilities to other countries and to international organisations, UNESCO, UNDP, IIEP, Commonwealth Secretariat, etc.
Provision of technical support to the Government on management of education.
15.3.2 The Institute brought out the following publications.
- Women and Development
- Report on UNESCO-UNDP International Environmental Educational Training Programme.
- Journal of Educational Planning and Administration.
- Report of "All India Seminar on Environmental Education for Educational Planners and Administrators".
- Education for All A graphic presentation.
15.3.3 A review of the work and the progress of the Institute was carried out by a Committee set up by the Government in 1989. The Report of the Review Committee was examined by an Empowered Committee set up by the Ministry in July, 1990. The recommendations of the Empowered Committee on the Report of the Review Committee were approved by the Government and are under implementation.
15.3.4 The following are some of the major recommendations of the Empowered Committee.
- NIEPA should develop as a centre for excellence in educational planning and administration.
- NIEPA should gradually transfer its responsibilities relating to training of functionaries at district level or Principals of colleges and others to the State level units.
- NIEPA should choose its clientele and programmes where it has competencies, where the clients need the programme and where there is a scope for making an impact. This should be based upon a survey of training needs.
- NIEPA should support and having networking arrangements with State level institutions of planning and administration, appropriate university departments and institutes of management and of social science
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research, for undertaking action-oriented research and other forms of research and training activities.
- One of the priority tasks of NIEPA will be to encourage and support the development of institutions in the States and UTs which would be responsible for undertaking tasks of educational planning and administration.
- Different States have their own administrative hierarchy, systems of management, pattern of recruitment and procedures and rules. NIEPA may undertake inter- state studies and action research programmes for identifying the structures and systems which are efficient, cost-effective and easily adaptable.
- There should be a system of performance appraisal for all faculty and research staff. The appraisal should be largely development oriented.
Scheme of Assistance for Studies, Seminars, Evaluation, etc., for
implementation of Education Policy. 15.4.1 The Scheme of Studies, Seminars, Evaluation, etc., for the Implementation of Education Policy aims at resolving problems relating to the formulation, implementation and evaluation of education development programmes.
15.4.2 The scheme is intended to provide financial assistance to deserving institutions and individuals, on the merits of each proposal, for conduct of seminars/workshops, conduct of impact and evaluation studies, etc. Such programmes are to have relevance to education policy, its implementation and connected problems.
15.4.3 During 1991-92 financial assistance was given for the organisation of one conference, one training programme, four evaluation studies and publishing of one journal.
Development of a Computerised Management Information System (CMIS)
for the Department 15.5.1 With a view to accelerating the growth of computerised management information system and creation of expertise within the Department, a CMIS unit within the Planning, Monitoring and Statistics Division was created in September, 1985. Since its creation, this unit has been engaged in developing computerised management information system in the Ministry in collaboration with NIC which has installed 4 terminals of DCM COSMOS 486 System. In the Eighth Five Year Plan, a provision has been kept for providing computer facilities to each division. For this, it is proposed to install 30 Computer terminals with PCs and 20 dot matrix printers and independent system in different divisions.
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15.5.2 At present, this Unit is equipped with two personal Computers PC/XT and. PC/AT with two dot-matrix printers and one Line Printer with a speed of 600 LPM. It has been proposed to augment the PC/AT with four more terminals and install additional PCs and Laser Printer for the Unit in the Eighth Five Year Plan. Strengthening of the Unit includes the creation of new posts of System Analyst, Computer Operators/Data Processing Assistants, etc. in the near future.
15.5.3 During 1991-92, CMIS Unit has taken the following projects for computerisation
Administration - Creation of database relating to Group B and Group C officers of Department of Education on selected parameters such as name, designation, division, section, date of joining, etc., for internal adjustments.
- Database and software prepared for monitoring staff position in the Ministry of Human Resource Development.
- Pay-billing system of the Department of Education.
- Monitoring of GPF account of Group A employees of the Department of Education is taken up.
- Analysis of Seventh Five Year Plan.
Statistics - Publication Education in India Vol.I (S) 1987-88.
- Financial data on income and expenditure of institutions for publication in Education in India, Vol.II for the years 1984-85. Vol.II (C) draft tables produced.
- Education in India Vol.III Examination results 1984-85, and 1985-86.
- Creation of database and generated tables for Selected Educational Statistics, 1989-90 and 1990-91.
- Indian student going abroad - 1987-88 initiated.
- Indian trainees going abroad - 1987-88 initiatted.
- Publication of Selected information on School Education in India Is taken up.
- Developed database and generated tables for the publication entitled "A HandBook of Educational and Allied Statistics - 1991.
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Planning - Annual Action Plan for 1990-91 on selected schemes of the Department.
- State profile on budgeted expenditure an education.
- Preparation of District Profile of all states.
- Preparation of District-wise Educational Profile - 1981.
Book Promotion - Generation of International Standard Book Numbering (ISBN) System for Raja Ram Mohan Roy National Unit.
- Data-entry software developed for Library Information System.
SC/ST Unit - Database on Statistics of Education of Scheduled Castes and Scheduled Tribes for 1983-84 and 1984-85(S & C).
15.5.4 To create computer awareness and generate basic expertise in computer operations and software applications, this Unit extended the facility to the users from time to time.
Development of MIS projects by NIC for Department of Education 15.5.5 NIC continued to provide software and hardware support to the Department in developing Computer based Management Information Systems. Highlights of the year 1991-92 are as follows:
1. DCM COSMOS 80486 system has been installed and cable has been laid in various rooms for installing 32 terminals.
2. Designed proformae for monitoring reports on total literacy project of National Literacy Mission. Developed software for processing data, generating reports and for transmitting the same through NICNET. User reference manual and software operational manual have also been brought out.
3. User reference manual in respect of Grant-in-aid information system to voluntary agencies in respect of Adult Education has been brought out.
4. The system of diarising daily receipts has been studied and Software has been developed for diarising daily receipts and for generating various reports for monitoring purposes and the same has been implemented in Adult Education Bureau.
5. Grant-in-aid to voluntary agencies in respect of Non-formal Education has been studied and data structures have been
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developed. Software has been developed for data entry and modification of data and for generating a number of reports and day to day letters like discrepancy letter, sanction letter, bill, utilisation certificate, reminders etc.
6. Data collected in respect of Vocational education for two states has been put into database files, software has been developed for validation of data and report generation. Data has been validated and reports have been generated. Proformae have been designed for capturing data at institutional level and software development work has been taken up.
7. Software has been developed for computerising the schemes of financial assistance to voluntary Sanskrit/Arabic and Persian Institutions.
8. Scheme of financial sanction of University and Higher Education Division to various councils for research projects by international scholars has been studied and software has been developed for inputting data and generating intimation "letters and sanction letters.
9. Central Plan scheme on computerisation for improvement of Educational Statistics has been implemented in nine states. Software for this project has been developed at NIC Regional centre, Hyderabad and the data is being processed at NIC state centres. The scheme is being extended to other states also.
10. Record Management Information system has been developed whereby it is possible to know the number of files opened during a year in each section, number of files to be recorded, number of files in the record room, number of files weeded out and number of files microfilmed.
11. A number of keywords pertaining to Department of Education have been identified and Parliament questions information system has been implemented.
12. VIP references information system, File movement information system, Appointments information system, subject experts information system have been implemented in Minister's office and the same are regularly maintained.
13. A feasibility study has been conducted to identify areas for computerisation in Central Hindi Directorate and feasibility study report has been brought out.
14. Provided consultancy and support services to Commission for Scientific and Technical Terminology to develop database on technical terms for bringing out English-Hindi glossary of technical terms.
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15. Input proformae have been designed for collection of data from Shramik Vidyapeeths,
16. A GISTNIC terminal has been installed in NIC stall at Teen Murti Bhavan in connection with Science Exibition on Value for New India as a part of birthday celebrations of Pt. Jawaharlal Nehru.
17. On the job training programmes and training programmes on Dos and related software and Xenix and related software have been conducted and a number of officers have been trained in the usage of computers.
18. Presentation charts and graphs have been produced from time to time in connection with Annual report and various other studies.
19. Office Automation procedures and techniques have been introduced as part of modernisation and use of computers for production of documents like annual report, eighth five year plan and Annual plan documents, review committee report on policy on education, etc.
20. Software maintenance support has been provided to
a) Grant-in-aid to voluntary agencies of Adult Education Bureau.
b) Post Box no. 9999 of Directorate of Adult Education.
C) Copyright office for generating discrepancy letters, register of copyrights and index cards.
d) Parliament assurances for generating weekly reports.
e) University Profile Information System.
f) Non-formal Education statistics.
Formulation of Eighth Five Year Plan (1992-97) and Annual Plan
(1992-93). 15.6.1 Eighth Five Year Plan proposals and Annual Plan, proposals of the Department of Education were formulated keeping in view the priorities and thrusts stated in the Directional Paper of the Planning Commission. The proposals of the Department of Education were discussed in a meeting taken by Secretary, Planning Commission on 10th December, 1991.
Review of Important Schemes 15.6.2 HRM discussed the progress of implementation of various schemes of the Department of Education with the Chief Ministers/ Education Ministers of 15 major States, to streamline
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implementation of these schemes. Useful feed back was received from State Chief Ministers/Education Ministers.