ADMINISTRATION
 

Organisational Structure

2.1.0 The Department of Education, one of the constituents of the Ministry of Human Resource Development, is under the overall charge of the Minister of Human Resource development. He is assisted by one Minister of State. The Secretariat of the Department is headed by the Secretary, who is assisted by an Additional Secretary. The Department is organised into Bureaux, Divisions, Branches, Desks, Sections and Units. Each Bureau is under the charge of a Joint Secretary/ Joint Educational Advisor assisted by Divisional Heads. The set-up of the Department is shown in the organisational chart appended to this report.

Subordinate Offices/Autonomous Organisations

2.2.1 The Department has a number of Subordinate Offices/Autonomous Organisations including Central Universities, Institutes of Technology and other Institutions of Higher Learning and Research.

2.2.2 The important subordinate offices are:

- The Directorate of Adult Education (DAE), New Delhi

- The Central Hindi Directorate (CHD), New Delhi

- The Commission for Scientific and Technical Terminology (CSTT), New Delhi

- The Central Institute of Indian Languages (CIIL), Mysore.

2.2.3 The important Autonomous Organisations are:

- The National Council of Educational Research and Training (NCERT), New Delhi, a national level resource institution operating in the school sector.

- The National Institute of Educational Planning and Administration (NIEPA), New Delhi, another national level resource institution, specialising in problems of educational planning and administration.

- The University Grants Commission (UGC) New Delhi, which coordinates and maintains standards in the area of higher education.

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- The All India Council for Technical Education (AICTE), New Delhi, which coordinates and maintains standards in the area of technical education.

- National Council for Teacher's Education (NCTE), New Delhi for development of teacher education.

- National Council for Promotion of Urdu Language, New Delhi.

- National Council for Promotion of Sindhi Language, Vadodara.

- Rashtriya Sanskrit Sansthan, New Delhi.

2.2.4 Important organisations/institutions in various sectors of Education are:

Elementary Education

- National Bal Bhavan, New Delhi. The Bal Bhavan has been contributing towards promotion of creative activity among children in the age- group of 5 to 16 years.

School Education

- The Kendriya Vidyalaya Sangathan (KVS), New Delhi administers schools for the children of transferable central government employees.

- The Navodaya Vidyalaya Samiti, New Delhi, administers schools for talented rural children.

- The Central Board of Secondary Education (CBSE), New Delhi, affiliates schools and conducts examination.

- National Open School (NOS), New Delhi provides education through an open learning system at the school stage.

Higher Education and Research

- Indian Institute of Advanced Study (IIAS), Shimla.

- Indian Council of Social Science Research (ICSSR), New Delhi Indian Council of Historical Research (ICHR), New Delhi.

- Indian Council of Philosophical Research (ICPR), New Delhi.

- The National Council of Rural Institute (NCRI), Hyderabad.

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Central Universities:

- Aligarh Muslim university, Aligarh.

- Banaras Hindu University, Varanasi.

- University of Delhi, Delhi.

- University of Hyderabad, Hyderabad.

- Jamia Millia Islamia, Delhi.

- Jawaharlal Nehru University, New Delhi.

- North Eastern Hill University, Shillong.

- Pondicherry University, Pondicherry.

- Viswa Bharati, Santi Niketan.

- Nagaland University, Kohima.

- Tezpur University, Tezpur

- Assam University, Silchar.

- Indira Gandhi National Open University, New Delhi.

- Babasaheb Bhimrao Ambedkar University, Lucknow.

2.2.5 The Parliament has passed the legislation for establishment of Mahatma Gandhi Antarashtriya Vishwa Vidyalaya at Wardha and Maulana Azad National Urdu University at Hyderabad as Central Universities.

Technical Education

- Indian Institute of Science, Bangalore.

- Indian School of Mines, Dhanbad.

- National-Institute of Training in Industrial Engineering, Mumbai.

- National Institute of Foundry and Forge Technology, Ranchi.

- School of Planning and Architecture, New Delhi.

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- Administrative Staff College of India, Hyderabad.

- Indian Institutes of Management (IIMs) at Ahmedabad Bangalore, Calcutta, Lucknow, Calicut and Indore.

- Indian Institutes of Technology (IITs) at Mumbai, Delhi, Guwahati, Kanpur, Kharagpur and Chennai.

- Regional Engineering Colleges (Seventeen in Number).

- Indian Institute of Information Technology and Management, Gwalior (IIITM, Gwalior).

Adult Education

- The National Institute of Adult Education (NIAE), New Delhi.

Promotion of Languages

- The Kendriya Hindi Shikshan Mandal, Agra, which propagates Hindi in India and abroad.

- The Rashtriya Sanskrit Sansthan, New Delhi, is engaged in teaching and research in Sanskrit.

Book Promotion

- The National Book Trust, New Delhi.

Functions

2.3.1 Education is a concurrent subject. Concurrency implies a meaningful partnership between the Union Government and the States. The NPE states:

"While the role and responsibility of the States in regard to education will remain essentially unchanged, the Union Government would accept a larger responsibility to reinforce the national and integrative character of education, to maintain quality and standards (including those of the teaching profession at all levels), to study and monitor the educational requirements of the country as a whole in regard to manpower for development, to cater to the needs of research and advanced study, to look after the international aspects of Education, Culture and Human Resource Development and, in general, to promote excellence at all levels of the educational pyramid throughout the country.

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2.3.2 The Department has been closely interacting with States and Union Territories to fulfil the role perceived by the NPE. The Department has also been striving to fulfil the objective of development of Human potential in the sector of Education, through a country-wide network of field organisations, academic institutions etc.

Publications

2.4.0 The Publication Unit is responsible for coordination and printing of Annual Administration Report of the Department both in English and Hindi. Apart from this, Performance Budget, Demands for Grants, Directory of Recipients of National Award to Teachers and Investiture Ceremony, Recipients of certificate of Honour to Sanskrit Scholar and those of other classical languages, is a regular annual feature. Other Publications of the Department were also got published during 1996-97.

Vigilance Activities

2.5.1 The vigilance set-up of the Department under the overall supervision of the Secretary who, in turn, is assisted by a Chief Vigilance Officer of the rank of Joint Secretary, an Under Secretary and other subordinate staff. Shri Bhaskar Chatterjee, Joint Secretary, is functioning as Chief Vigilance Officer in the Department of Education.

2.5.2 During the period under report, sustained efforts were continued to tone up the administration and to maintain discipline amongst the staff of the Department both at the headquarters and in the subordinate offices.

2.5.3 Efforts were also continued to simplify the procedures so as to minimise the scope of corruption. A close watch was maintained over the persons of doubtful integrity. The staff posted to sensitive posts was rotated periodically. Disciplinary proceedings against four officials were concluded and appropriate orders were passed in these cases. Disciplinary proceedings against eight officials including two gazetted officers, initiated earlier, were still in progress. Preliminary enquiry against one complaint pertaining to the Department is under progress.

2.5.4 Of the 58 autonomous organisations and one Public Sector Undertaking under the administrative control of this Department, 50 have so far accepted the advisory jurisdiction of the Central Vigilance commission. Of them, 23 organisations have appointed the Chief Vigilance Officer with the prior approval of the Central Vigilance Commission.

2.5.5 A specific grievance redressal machinery functions under a Joint Secretary nominated as the Director of Grievances in the Department. The Director of

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Grievances is accessible to the staff as well as the members of public and to listen to their problems.

2.5.6 In order to ensure the implementation of the policy of the Government regarding redressal of Public Grievances in its totality, 40 autonomous organisations out of a total number of 58 have created their Public Grievance Redressal machinery and have in turn designated officers as Director of Grievances. 14 organisations have however been exempted from the purview of this mechanism, with the prior approval of the Department of Administrative Reforms and Public Grievances. Efforts were also made to persuade the remaining four organisations to set up the machinery for redressal of Public Grievances.

2.5.7 Overall emphasis continued to be laid on the observance of discipline and punctuality.

Progressive use of Hindi

2.6.0 The Department of Education and its subordinate offices have adequate staff for the implementation of the Official Language Act and Official Language Policy of the Government of India. An official Language Implementation Committee under the Chairmanship of Joint Secretary(Language) has been constituted. The committee periodically reviews the programmes for the progressive use of Hindi in the Department and its various subordinate offices and autonomous organisations. It also examines critically the steps taken in this regard and various constraints in the process and provides solutions therefor. According to the existing instructions all notifications, resolutions, general orders, circulars, memoranda are issued bilingually. Similarly, rubber stamps, nameplates, notice boards, seals, letter heads are also prepared bilingually. Letters received in Hindi are replied to in Hindi. The Performance Budget and Annual Administrative Report are presented in Parliament both in English as well as in Hindi. Over 80% of the officials in the Department have working knowledge of Hindi. Accordingly, this Department has been notified under Rule 10(4) by the Department of Official Languages; and some of the sections have been identified for working in Hindi under Rule 8(4). The officials, who have no working knowledge of Hindi are sent for training in batches for attending Prabodh, Praveen and Pragya classes. Similarly, the Typists and Stenographers, who do not have knowledge of Hindi Typing and Stenography skills are also nominated for training. Out of a total of 89 organisations under this Department 29 have been notified under Rule 10(4). As in the previous year, 'Hindi Pakhwada' was organised in the Department from 1st to 15th September, 1996 and a number of contests for progressive use of Hindi were organised to motivate the staff. The Education Secretary presented awards to participants who obtained 1st, 2nd, 3rd positions and also presented the consolation prizes. Besides, appeals were made by the Minister of Human Resource Development, Minister of State for Education for increasing use of Hindi in the official work of the Department.

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Professional Development & Training of Staff

2.7.1 The Training Cell in the Department has been functioning with the objective of coordinating/monitoring of various training programmes for professional development of staff working in the Department of Education. Training improves knowledge, attitudes and behavioural skills of people and hence their performance. The improved performance of individuals leads directly to the improvement in quantity and quality of input as well as output. The Training Cell assists in deputing the officials for training programmes, in India as well as abroad by circulation of training programmes and inviting nominations thereafter. During 1996, this Cell scrutinised and circulated 112 nominations for various training programmes (101 in India and 11 abroad). Out of 101 nominations, 87 were accepted by various training institutions. Out of the officers nominated for training abroad, two of them had been selected and attended the training programmes.

2.7.2 While the training programmes organised by various training institutions such as ISTM, IIPA, NIC etc. cater to various training needs of the officials, it was felt that there were certain gaps relating to the substantive subject of the Department, i.e. "Education". Efforts are therefore, being made to fill these gaps by organising specific training programmes in this area with the assistance of selected training institutions.

2.7.3 The Training Cell is also dealing with the matters relating to the Fifth Pay Commission.

Office Council

2.8.0 Under the scheme of JCM of the government, the Department has its Office Council having representatives of various Staff Associations. The Office Council of the Department is very active and takes keen interest in the service matters, working conditions, welfare activities of the officials of the Department. The Office Council has also been extending cooperation to the administration.

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