 GOVERNANCE AND MANAGEMENT  STRUCTURE

48 The Committee does not recommend any change in the composition or functions of the Council. However, there is a need for the Council to be assisted by two advisory committees, one for academic matters and the other for administrative matters. The Chairman of the Council will nominate the Chairmen of these committees from among the Council members. The Secretary of the Council will act as Member-Secretary of both these committees. (Para 6.1.2)

49 The Academic Advisory Committee will have in addition three Directors on rotational basis, five eminent men from industry, economic departments/agencies of government and from leaders in science, technology and higher education. (Para 6.1.2)

50 The Administrative Advisory Committee will have in addition three management experts from outside, the Financial Adviser to the Ministry of Human Resource Development and the senior most officer of the Ministry of Human Resource Development dealing with the IITs. All the five Directors of IITs will be members of the this Committee. (Para 6.1.2)

51 The Council shall meet twice a year. The Advisory Committees shall meet four times a year. Whenever the Chairman is not present, a member will be temporarily elected to the chair and the meetings held. (Para 6.1.2)

52 The agenda for these meetings will include subjects proposed by various Boards of Governors, Directors and the Secretariat of the Council. (Para 6.1.2)

53 The Chairman of the Board of Governors should ordinarily be a non-official and a person of eminence. He should not be involved in matters of day-to-day nature in the running of the IIT. Where necessary, the Act and Statutes- should be amended to ensure this. (Para 6.2)

54 Other members from outside, nominated to the Board by the Council and State Governments should be from among outstanding well reputed industrialists, technologists, scientists and educationists. Such nominations should not be on an ex-officio basis. As far as possible, one distinguished alumni should find a place on the Board. (Para 6.2)

55 Agenda for the meetings should not be crowded with routine administrative matters. The Board should set up a committee to assist them in such matters. The Board should devote more time on items concerning growth, academic performance and linkages with outside bodies like industries, research and development institutes and other academic institutions. (Para 6.2)

56 The Board should meet at least four times in a year with a gap between any two meetings not exceeding 90 days. (Para 6.2)

57 The Finance Committee of IIT should also examine and recommend methods of resource-generation; examine and advise on proposals for financial support for students, faculty and other employees. (Para 6.3)

58 The Committee does not recommed any change in the composition of the Senate but it should appoint more committees to assist its work effectively. The Senate must review periodically and in a systematic manner the work of the Departments and Centres and present their appraisal to the Board. (Para 6.4)

59 Radical changes in the management structure are recommended. These will necessitate amendment of the Act and Statutes. (Para 6.5)

60 The Director shall be the Chief Executive as at present having a dual role-an academic head and an administrator. The post of Director shall be on contract as at present. (Para 6.6)

61 There should be no gap between the retirement of one incumbent and joining of another in the post of Director and the Search Committee should initiate its work well in time. The Director will be assisted by Deans in academic matters, students affairs, planning and research & consultancy. (Para 6.6)

62 The rank and requirements of the Deputy Director should be such that in the absence of the Director, he will act as Director. (Para 6.6)

63 The tenure of Deputy Director as well as of all Deans should be preferably co-terminus with that of the Director. (Para 6.6)

64 The set-up of the Heads of the Department/Centre should continue. The principle of rotation of headship may be followed but with some flexibility. They will work in close cooperation with Deans and the Deputy Director but will be accountable to the Director. (Para 6.7)

65 The statutory position of the Registrar is incompatible with the management structure needed today in the IITs. All functions other than those connected with campus administration and finance, presently dealt with by Registrar, will be performed by the Chief Administrative Officer. The Chief Administrative Officer will also be incharge of personnel functions in which he will be assisted by a trained Personnel Manager. (Para 6.8.1)

66 The campus and township management will be in the charge of an Estate Manager, finance and all matters connected with funds will be looked after by a Finance Manager, both professionally qualified. (Para 6.8.1)

67 The proposed structure is intended to facilitate a transformation in the style of management of the IIT and move to a cluster type of management structure from the present hierarchical and vertical one, and

- to derive optimal advantage of the degree of autonomy statutorily conferred on the IIT system;

- to decentralise decision making powers while ensuring conformity with corporate policy and goals;

- to ensure that administrative support system subserves the academic activities of the institute;

- to develop a greater sense of participation in management of the IIT, of all interested and concerned groups like the students, faculty, researchers and other employees. (Para 6.8.2)

(Para 6.8.2)