INFORMATION AND COMMUNICATIONS SYSTEM
Set-Up for Educational Statistics A well organised system of information and communication is extremely necessary for effective planning and administrations. The programmes concerning the establishment of new institutions & expanding the existing ones and for qualitative improvement of education can be realistic only on the basis of a correct appreciation of the present situation and a pragmatic assessment of the future needs of the community. It is also significant in gleaning the needs and aspirations of the consu- mers of the educational system and their reactions to administrative and other decisions that affect them.
In Uttar Pradesh, the department concerned with overall planning in the state is responsible for collecting and tabulating data in respect of all departments including the department of edu- cation. There is no separate machinery at the secretariat level in the education department for this purpose. Whenever any statistical information is required pertaining to plan schemes and budget, it is obtained from the directorate of education. The directorate has a statistical cell for the pur- pose comprising one statistical officer, two statistical assistants, ten investigator-cum-computers and some general assistants. A publications called Shiksha Ki Pragati (Progress of Education) is published annually by the director of education containing statistical information relating to progress of education in the state.
Collection & Compilation of Educational
Statistics Statistics upto secondary stage are collected from institutions through the district inspectors of schools and basic shiksha adhikaris. The former are responsible for collection of information relating to high school, and intermediate colleges and the latter to institutions of junior high school and lower levels. After consolidation of the data by these officers, information is sent to the state directorate of education on the Government of India forms A, AI and A II.
The items of information collected relate to the nursery or pre-primary schools, junior basic schools, middle and senior basic schools, high schools intermediate colleges, professional and special schools, Sanskrit pathshalas and Arabic madarasas, Anglo- Indian schools, degree colleges, universities, research institutes and institutions of national im- portance.
All data collected from primary sources is scrutinised at the directorate level. Inconsisten- cies, if any, are resolved through statistical workshops organised every year at the regional headquarters. The returns are compiled and totalled to work out figures for the whole state. The consolidated information is then sent on the prescribed forms to the Union Ministry of Education and Social Welfare. It is also used in the state for planning, evaluation and publication purposes.
Reports & Returns A number of periodical returns and reports are required to be submitted by subordinate officers to the director of education and by the latter to higher authorities. These are listed in tables I and II. Apart from these, the following information is collected through reports from the heads of offices at district and regional levels :-
(i) Quarterly and annual reports regarding representation of the scheduled castes and tribes in various posts and services under the state government is collected from the subordinate
offices and a consolidated statement sent to the government every year.
(ii) Half-yearly reports showing progress in the cases of disciplinary proceedings against gazetted and non-gazetted government servants on the prescribed proforma are collected form all subordinate offices and a consolidated statement sent to the chairman of the Vigilance Commission.
(iii) Half-yearly report on corruption cases against gazetted officers is collected from concerned sections of the directorate and a consolidated state- ment sent to the state government.
(iv) Annual report regarding corruption cases against non-gazetted government servants is collected from all subordinate offices and a consoli- dated statement sent to the state government.
Table I
Periodical Returns from Subordinate Officers to Director of Education
Officers from whom Received Date of Receipt in
Regarding the Directorate
(1) (2) (3)
I. Financial Returns
(i) Annual information of G.P.F. in Drawing and disbursing April, 30
respect of class IV employees. officers
(ii) Annual reports etc. of govern- D.I.O.S., District Basic
ment educational institutions. Education Officer, May, 31
R.D.D.E. and R.I.G.S.
(iii) Water and house rent provision May, 5
of government establishment. -do-
(iv) Changes, repairs, extension, cons- June, 30
truction and electricity expendi-
ture of government establishment. -do-
(v) Saving and expenditure statement February, 28
of repairs of buildings and house
and water rent. -do-
(vi) Monthly statement of income and Drawing and disbursing 5th each month
expenditure. officer
(vii) Monthly report of deduction
from class IV employees. -do- -do-
(viii) Bi-monthly statement of chief D.I.O.S.s/ Distt. Basic Bi-monthly
minister's fund. Education Officers
(ix) Monthly statement of expenditure Drawing and disbursing 3rd of each month
of reorientation scheme. officers
(x) Statement of distribution of Subordinate officers/ May
printing and stationery. offices
102
(1) (2) (3)
II. Grant-in-aid Returns
(i) Utilization certificate of triple D.I.O.Ss./Distt. Basic April, 20
benefit scheme. Edu. Officers
(ii) Income and expenditure, returns Distt. Basic education May 15 and May 31
of aided schools up to J.H.S. stage officers, D.I.O.Ss., Inspec-
(boys and girls), B.T.C. institu- tors of Anglo-Indian
tions, physical training colleges, Schools, R.D.D.Es, and
Anglo-Indian schools, degree R.I.G.Ss.
colleges and L.T. training colleges.
(iii) Utilization certificates of non- June 30
recurring grants. -do-
III. Service Returns
(i) Information regarding action R.D.D.Es./R.I.G.Ss. Quarterly
against government servants in
corruption cases.
(ii) Bribery and corruption cases. -do- Jan. 15 and July 15
(iii) Information regarding action April 30 and
against gazetted/non-gazetted Sept. 30
government servants. -do-
(iv) Statement of scheduled caste/ January 15
scheduled tribe employees. -do-
(v) Staff statement of gazetted/non- June 15, Sept. 30
gazetted employees, institution- and December 15
wise, office and district wise. -do-
(vi) Monthly/quarterly report of July 31, October 31,
pension sanction of government January 31 and 8th of
servants. -do- each month
IV. Statistical Returns
(i) Annual report of education Education Expansion April 30
expansion office. Officer
(ii) Annual report of Central State Librarian April 30
Library.
(iii) Statistical proforma-BI of higher Direct from the April 30
educational institutions. institutions
(iv) Proforma A, Al and AII of edu- D.I.O.Ss./Distt. Basic July 31
cational statistics. Education Officers
(v) Statistics of higher education Direct from institutions August
institutions.
103
(1) (2) (3)
(vi) Group-wise statistics of students D.I.O.S.s September 15
(boys/girls) upto class XII as on
March 31
(vii) Brief educational statistics as on D.I.O.S.s/Distt. Basic September 15
August 1. Education Officers
(viii) Enrolment position of primary District Basic Edu. 7th of each month
schools. Officers
(ix) Important monthly statistics. D.I.O.S.s/Distt. Basic Ist of each month
Education Officers
V. Local Bodies Returns
(i) Statement of payment of salaries District Basic Education Jan. 15, April 15
of teachers of Basic Shiksha Officers July 15 and
Parishad. October 15
(ii) Statement of minima of Basic June 30
Shiksha PArishad. -do-
(iii) Utilisation certificates of grants April 30
sanctioned to Basic Shiksha
Parishad. -do-
(iv) Utilization certificate of grants June 1
sanctioned for primary education. -do-
(v) Enrolment position of students of March 31
classes I-V for reimbursement
grant. -do-
(vi) Quarterly progress report of March 30, June 30,
construction works of Basic Sept. 10 and
Shiksha Parishad. -do- December 10
VI. Miscellaneous Returns
(i) Statistics of linguistic minorities of D.I.O.S.s/Distt. Basic April 30
primary and secondary stages. Education Officers
(ii) Quarterly report of schemes R.D.D.Es./R.I.G.Ss. Jan. 1, April 10,
of administration of aided high July 10 and
and higher-secondary schools. October 10
(iii) Quarterly report of victi- Jan. 1, April 10,
mized teachers of aided high July 10 and
and higher secondary schools. -do- October 10
104
(1) (2) (3)
(iv) Quarterly report of deduction of
pay due to appointment of tea-
chers in aided high and higher
secondary schools against provision
made in the Intermediate Educa-
tion Act. -do- -do-
(v) Quarterly report of ticket- D.I.O.Rs./Dist. Basic
less travelling students. Education Officers -do-
(vi) Half-yearly progress report on R.D.D.E.s/R.I.G.Ss/ Jan. 1 and July 7
use of Hindi in offices. Subordinate education
officers
(vii) Statistics of National Savings R.D.D.Es./R.I.G.Ss. Jan. 10, April 10,
Scheme. July 7, and Oct. 10
(viii) Annual demand letter of provin- All subordinate March 15
cial and educational forms. officers
Table II
Periodical Returns from Director of Education to Higher Authorities
Name of Return Sender Office to which sent
(1) (2) (3)
I. Financial Returns
(1) Excess and saving report of the D. E. U.P. Government (quarterly)
education budget (plan and non-
plan).
(2) Education budget. D. E. U.P. Government
(October 15)
(3) Education supplementary budget. D. E. U.P. Government
(December 15)
(4) Returns of various non-recurring D.E./D.E.(H.E.) U.P. Government
grants sanctioned to Jr. H.S./H.S. (September.15)
Ss. and intermediate and degree
colleges (plan and non-plan).
(5) Returns of degree colleges main- D.E. (H.E.) U.P. Government
tenance grants. (October 15)
(6) Returns of preliminary grants of
Jr. H.S./H.S.S./intermediate and
degree colleges. -do- -do-