In order to make the system work effectively, it is necessary as a basic postulate that terminal responsibility of officers be fixed at all levels.

NORMS OF PERFORMANCE

A. For the Administrators

VICE CHANCELLOR OF A UNIVERSITY

1. The Vice Chancellor must be available at the station for a minimum period of 75 percent of the session.

2. The VC should also ensure that there are a minimum number of working days in a session.

3. The VC should personally ensure that minimum number of classes are taken by every faculty member.

4. The VC should personally undertake inspection of a few colleges/departments in order to satisfy that academic norms and standards are being taken care of. However, the VC shall get at least 25 colleges inspected by the inspectors of the colleges or other appropriate authorities.

If the number of colleges under a university is large, inspection should be carried out at the rate of 25 colleges annually.

The presence of the VC in college/department in connection with any function, is not to be deemed as inspection.

5. The VC should ensure that all teaching and non- teaching vacancies in the university are duly filled up within a period of six to twelve months.

6. The VC should see that the university calender for meetings is strictly adhered to.

7. The VC should start proceedings for disciplinary action against defaulting teachers and university officers up to the

rank of Assistant Registrar.

8. The service conditions and status of the Vice Chancellor should be as per norms to be laid down by a committee of the A.I.U.

PRINCIPAL

1. The principal must be present in the college on 75 percent of the working days.

2. The principal shall check up attendance register of the teachers.

3. The principal shall go round the college once daily.

4. The principal shall initiate disciplinary action against a defaulting teacher/employee of the college.

5. The principal shall ensure compliance with UGC norms regarding work-load

6. The principal shall see that classes are not suspended during working days for reasons whatsoever including condolence meetings, etc.

7. The principal shall attend all important co- curricular, extra-curricular and extension activities in the college.

8. The principal shall use his financial powers with the assistance of a Finance SubCommittee consisting of representatives drawn from among senior teachers, the governing body and the accounting profession.

REGISTRAR

1. The Registrar should ensure that in the establishment and administration sections, there is a general process of decentralization of powers. This would ensure efficiency and accountability.

2. The Registrar should see that ordinances are made for fixing time-schedule for issuing notices for important meetings and that the schedule is strictly followed.

3. The Registrar should only be a Secretary and

not a member-secretary of the statutory bodies of the university e.g. - executive council, senate/court, etc.

4. The Registrar should initiate disciplinary action against defaulting employees under the rank of the Assistant Registrar.

In cases of complaints asking for disciplinary action against defaulting employees coming from different departments, the Registrar will have to initiate the appropriate process. This will be based on the recommendations of the departments concerned.

5. The Registrar will make arrangements for transferring employees attached to different departments only in consultation with Heads of the departments concerned.

6. The Registrar should ensure that enquiry for serious offences against defaulting employees is completed within four months.

7. However, in the cases of employees put under the administrative control of departments, the concerned Deans should initiate disciplinary action.

8. The Registrar would be responsible for preparing minutes of meetings of committees of which he is the Secretary. He will ensure that the minutes are prepared accurately and in time.

9. The Registrar should prepare agenda-items of meetings in consultation with the Vice Chancellor.

10. The Registrar should be responsible for timely action on the decision of meetings of important bodies of the university, and also submit periodical reports on the actions taken till that time.

FINANCE OFFICER

1. The Finance Officer should be an employee directly recruited by the university and not deputed from any other organisation.

2. The Finance Officer shall be responsible for scholarships/fellowships and stipends,etc. The F.O. will have to see that remunerations for different kinds of works for examinations are paid within six months after the declaration of the results.

3. The Finance Officer shall complete periodical verification of stocks/physical assets within a period of three years.

4. The Finance Officer shall be responsible for imposing financial discipline as per the norms applicable to the concerned university.

5. The Finance Officer shall see that utilization certificates for funds released by various funding agencies are submitted in accordance with the conditions stipulated by the agencies.

CONTROLLER OF EXAMINATIONS

1. The Controller of Examinations shall be responsible for holding examinations in time according to the schedule fixed by the appropriate authority of the university, and for ensuring that results are declared in time within 1.1/2 months of examinations with single examiners and 3 months for examinations with double examiners. these norms can be applied only if basic examination reforms are carried out.

2. The Controller of Examinations shall be responsible for the enforcement of punitive action as per the rules of the university against defaulting persons engaged in the confidential work of examinations.

3. The Controller of Examinations shall see that results of M Phil and Ph. D. examinations are declared within a period of one year.

PROCTOR/PROVOST/WARDEN/DEAN STUDENTS' WELFARE OFFICERS RESPONSIBLE FOR MAINTAINING STUDENTS' DISCIPLINE

1. It will be necessary to identify and prepare

a list of non-students.

2. The Warden should visit the hostel at least once a week and the Assistant Warden/Suprintendent, daily.

3. Pre-system should be revived and made functional

4. It should be the responsibility of the Dean, Students' Welfare/Warden/Provost to initiate disciplinary action against defaulting students.

5. No student should be allowed to stay in the university for more than eight/nine years. (graduation 3, post-graduation 2, Ph.D. 4)

6 (a) To give a chance to fresh students, the stay of a student in the hostel should not normally extend beyond 5 years (3 graduation, 2 post graduation)

(b) No repeaters should be accommodated in the hostel .

DEANS OF SCHOOLS(FACULTIES)/HEADS OF DEPARTMENTS

1. Deans of Schools (Faculties) and Heads of Departments shall be responsible for ensuring regular attendance of teachers and students, regular holding of internal assessment tests and their evaluation in time.

2. The Head of the Department concerned shall provide information regarding the schedule of teaching, internal assessment tests, etc. well in time.

3. The Head of the Department shall see that regular departmental meetings are held and accurate minutes are prepared in time.

4. Proper up-keep and maintenance of the departments shall also be the responsibility of HOD's.

DIRECTOR, COLLEGE DEVELOPMENT COUNCIL

1. The Director, CDC should be an ex-officio member of university bodies and committees

dealing with the development of colleges.

2. The Director should ensure a proper periodic inspection of colleges under the university

3. The Director should monitor the implementation of NPE in the college.

4. The Director should call the meetings of College Development Council at least twice during an academic year.

5. The Director should-prepare a coordinated plan for the development of colleges to be submitted to the UGC before each Plan.

6. The Director should establish a close liasion with the UGC with a view to ensure the flow of UGC assistance under different schemes to the colleges. He should also monitor the flow of UGC assistance to colleges.

B. TEACHERS

1. Teachers shall take classes according to norms.

2. Teachers shall also supply course calendars and outlines of courses indicating updated reading lists, methods of approach, topics, number of lectures for a course and nature of assignments to be given to the students.

3. Teachers shall be present on the campus and make themselves available to the students for discussion for the period to be fixed by the institutions.

4. Teachers shall perform other co-curricular and extra-curricular duties/assignments given to them by heads of departments/heads of institutions

5. Teachers shall attend meetings of departments and committees of which they are members.

6. Teachers shall not engage themselves in private tuitions nor should they accept as far as possible, part-time jobs which might affect their regular teaching and research programmes.

7. A post-graduate teacher shall be given a separate room or cubicle and other ancillary academic and technical facilities.

C. STUDENTS

1. Students shall attend 75 percent classes, tutorials, etc prescribed by the institutions, and see that their courses are completed in time.

2. Students shall maintain discipline and do nothing which might lead to or encourage indiscipline in the class, the hostel or on the campus.

3. Students shall spend or use their spare time profitably by taking part in sports/cultural/extension activities. It is advisable that a reasonable quantum of such activities is made compulsory for every student.

D. INSTITUTIONS

1. Educational institutions should have adequate finances and minimum physical facilities/infrastructure, as determined by UGC and State Governments.

2. There shall be a coordinating committee consisting of teacher representatives, The warden, sports officer and student representatives to ensure discipline and to promote student-welfare, sports, cultural and other co- curricular and extra-curricular activities.

3. The institutions shall provide security and promote healthy community or corporate life in the campus.

4. The institution shall also provide student counselling facilities.

5. The institution shall provide syllabus, examination schedule, course calendar, teacher-wise course assignments, at the time of admission itself.

E. FOR GOVERNMENT OFFICERS/ADMINISTRATORS AND OTHER FUNCTIONARIES

1. It will be advisable to revise/improve the procedure of appointing Vice Chancellors by the Chancellor with a view to ensuring the personal, moral and academic integrity of the incumbent.

Academic excellence should be the main consideration in appointing Vice Chancellors.

Persons implicated in judicial proceedings should be avoided.

2. It will be wise and constructive to entrust the judicial function of the Chancellor to a tribunal or a bench of the Central Educational Tribunal as recommended by the Law Commission of India.

3.a) A Council of Higher Education should be set up in each state without any loss of time in order to co- ordinate and monitor the implementation of NPE And to look after finance, administration, evaluation, exchange programmes and identification of specific study -areas for the universities in the state.

b) The proposed Council should be constituted of persons not below the rank of a Vice Chancellor, and chaired by a Senior retired Vice Chancellor.

4. Adequate finance for higher education shall have to be provided by UGC/Central and State Governments according to the specific recommendation of the Council

5. The Council should furnish lists/panels of subject-experts, academics and educationists to the Chancellor who will use them at the time of nominating suitable persons for the different committees/bodies of the University.

PENALTY/SANCTION

1. A need was felt for making the Vice Chancellor also responsible in case of default either when this is referred to by any statutory body of the university or by an

aggrieved person. A suggestion was made that the State Council for Higher Education may deal with it while some strong objections were made by a few Vice Chancellors.

Principal

The State Council for Higher Education will take cognizance of the default on report and recommend the necessary action against such a principal to the appointing authority.

University Officers (upto the rank of Assistant Registrar) including Teachers of All colleges :

The Vice Chancellor will propose the action to the executive council against such officers/teachers.

Non-teacher staff below the rank of Assistant Registrars:

The action will be initiated by the Registrar on receipt of specific complaints.