(Para 6.3)
10.37 For the statistical staff in Planning, Monitoring & Statistics Division of the Ministry, NCERT, UGC and other Institutions suitable opportunities should be provided for enhancement of their educational qualifications. They should be encouraged to do Doctorate or other PostGraduate work on such topics which require the use or development of quantitative technique in Education. Where possible, they should make use of the mass of educational data collected annually or through quinquinnial and other educational surveys for their research.
(Para 6.15)
Computerisation and Dissemination of Information, Storage and
Retrieval of Data 10.38 The Committee recommends increasing use of computerisation of educational data both at the Central and State level to the extent possible, which will help in storage and retrieval.
(Para 2.37)
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Separate Publications for School and Higher Education 10.39 The Ministry should bring out separate statistical. publications on school education and higher education so, that timely data is available.
(Para 3.4)
General & Legislative measures 10.40 In order to improve the rate of response to statistical questionnaires from recognised private educational institutions, the Committee considers that administrative and legal sanctions are necessary. In the case of persistent defaulters, recourse to the penal provision may be explored. However in view of the increasing number of unrecognised schools it is desirable to introduce a system of compulsory registration.
(Paras 2.35 & 8.1)
Review of system of collection 10.41 A Conference of users and producers of educational data be organised once in 5 years for reviewing the problems regarding data collection and for suggesting, improvement.
(Para 8.2)
Improvement of Statistical methodology technique 10.42 More seminars, conferences and workshops should be organised at the national level for the review and discussion of educational statistical methods and approach and dissemination of information about new techniques,. methodology and innovations and development of new strategies, procedures and plans of improvement of educational statistics.
(Para 8.3)
ANNEXURE I
(TO BE PUBLISHED IN THE GAZETTE OF INDIA PART I SECTION I)
GOVERNMENT OF INDIA
MINISTRY OF EDUCATION AND CULTURE (DEPARTMENT OF EDUCATION)
SHASTRI BHAVAN,
DR. RAJENDRA PRASAD ROAD,
NEW DELHI-110 001.
NEW DELHI, the Dated 20th Feb., 1981.
No. P. 10-1/81-STAT. New Delhi
The Government of India hereby constitute the High Level Committee for a review of the entire educational Statistical System in the country with effect from 15th March, 1981 with following members.
Chairman 1. Joint Secretary, Ministry of Education & Culture. (Deptt. of Education) Govt. of India, New Delhi.
Members 2. Prof. P. K. Bose, Head, Deptt. of Statistics, Calcutta University, Calcutta.
3. Shri M. B. Buch (Retd.) Ex-Head, Deptt. of Education, M.S. University of Baroda.
4. Director General, Central Statistical Organisation,. & Ex-Officio Addl. Secretary, Deptt. of Statistics, New Delhi.
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5. Adviser (Education), Planning Commission, New Delhi.
6. Executive Director, National Institute of Educational, Planning and Administration, New Delhi.
7. Prof. & Head, Survey & Data Processing Unit, National Council for Educational Research & Training, New Delhi.
8. Secretary, University Grants Commission, New Delhi.
9. Vice-Chancellor, Agra University, Agra.
10. Director, Bureau of Economics & Statistics, Delhi Administration, Delhi.
11. Education Secretary, Government of Jammu & Kashmir.
12. Education Secretary, Government of Uttar Pradesh.
13. Education Secretary, Government of Kerala,
Member Secretary 14. Deputy Director, Ministry of Education & Culture, Government of India, New Delhi.
The Committee will submit its interim report, within a period of six months suggesting short-term measures to improve the existing system of Educational Statistics whereas final report giving long-term measures as well as other recommendations would be submitted within a period of one year after its constitution.
The term of the references of the Committee will be as under:-
1. To prepare a prespective plan for the improvement of the educational statistics and their utilisation in policy making, planning and administration at all levels.
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2. To propose the methodology for collecting data on various items and to spell out the role of different agencies involved in data collection so that duplication of efforts is avoided and the relevant data are made available with minimum of resources.
3. To suggest the type of schedules to be used for data collection from Primary sources and the records to be maintained at different levels so as to help in efficient collection of information.
4. To propose measures for improving the quality and timely presentation of data.
5. To suggest the changes in the infrastructure at the Central and State levels and the norms for staff, etc., in order to bring about the above improvements.
6. To suggest training and orientation programmes at all levels for ensuring proper collection and use of data.
7. To suggest short-term measures for improving the existing system on the basis of the discussions held with the high officials by personal visits of members of the Committee to some of the States.
Secretarial Assistance to the Committee will be provided by Planning, Monitoring and Statistics Division of the Ministry of Education and Culture, Department of Education.
Sd/-
(P. S. SAKUNTALA)
DEPUTY SECRETARY TO GOVT. OF INDIA.
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To
The General Manager,
Government of India Press,
Fariabad. (with Hindi version)
No. F. 10-1/81-Stat. New Delhi, Dated
20th February, 1981
Copy forwarded to:-
1. All Ministries/Departments of Government of India.
2. Chief Secretaries to all State Governments and Territory Governments/Administrations.
3. Education Secretaries to all State Governments and Union Territory Governments/Administrations.
4. Director of Public Instructions/Education of All State Governments and Union Territory Governments Administrations.
5. Director of all State Statistical Bureaus.
6. E.I./E.II and E.III Sections.
7. Works Study Unit/Co-ordination Section/Parliament Units
8. P.S. to ES/MS]EM.
9. Members of High Level Committee,
Sd/-
(P. S. SAKUNTALA)
DEPUTY SECRETARY, GOVERNMENT OF INDIA.
ANNEXURE II
TERMS AND REFERENCE AND THE COMPOSITION OF THE PROPOSED WORKING
GROUPS A AND B.
Working group A (i) Identification of areas on which data should be collected to be decided in consultation with user organisations such as Planning Commission, UGC, IAMR, DST, NIEPA, NCERT, States, and some of the divisions of the Ministry.
(ii) To review the existing schedules in respect of Primary, Secondary and Post Secondary levels (including General and Professional Education).
(iii) To review the schedules for the collection of statistics for National Adult Education Programme, Non-formal Education and Technical Education.
(iv) Advice in regard to which statistics will have to be collected and to evolve suitable schedules for the same.
(v) To standardise the concepts and definitions being used by the Ministry in relation to the UNESCO's ISCED Classification.
(vi) Any other matter relating to either of the objectives mentioned above.
COMPOSITION
Chairman (1) Dr. K. C. Seal, Director General, CSO,
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Members 2. Dr. M. B. Buch, Baroda.
3. Shri M. C. Dubey, Dy. Adviser (Planning Commission).
4. Shri S. Vishwanath, Jt. Secretary, U.G.C.
5. Shri A. K. Dasgupta, Adviser, Institute of Applied and Man Power Research.
6. Shri Atma Prakash, Additional Director, Deptt. of Education, U.P.
7. Shri K. R. Sharma, Asstt. Director Planning and Stat. (Department of Education), Government of Jammu & Kashmir.
8. Shri R. K. Bhandari, Dy. Director, Ministry of Education & Culture.
Convener 9. Shri G. C. Kwatra, Research Officer, Ministry of Education & Culture.
WORKING GROUP B (i) Identification of areas on which data should be collected to be decided in consultation with the user organisations such as Planning Commission, UGC, IAMR, DST, NIEPA, NCERT, States and some of the divisions of the Ministry.
(ii) Review of the organisational structure of Planning, Monitoring and Statistical Divisions at Centre and States and to suggest necessary changes for the same.
(iii) Role of different agencies in data collection.
(iv) Training requirement of the staff at Central State and lower levels.
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(v) Procedures of data collection (1) Complete enumeration (2) Sample Survey (3) Ad-hoc Studies-Inspection, etc.
(vi) Processing, printing and publication of educational data.
(vii) Storage and retrieval, dissemination of education data.
(viii) Introduction of legislative measures for timely collection of education data.
COMPOSITION:
Chairman 1. Prof. P. K. Bose, Calcutta
Members 2. Shri J. Veeraraghavan, Executive Director, NIEPA.
3. Dr. T. N. Dhar, Jt. Director, NCERT
4. Dr. A. B. L. Srivastava, NCERT
5. Shri R. S. Mathur, Dy. Director, Directorate of Adult Education.
6. Shri V. R. Kanade, Senior Research Officer, Directorate of Education, Government of Maharashtra.
7. Shri K. V. Ranga Reddy, Dy. Director, DPI office, Govt. of Andhra Pradesh.
8. Prof. T. V. Rao, Indian institute of Management, Ahmedabad,
CONVENER 9. Shri S. C. Seddey, Dy. Director (Stat.) Ministry of Education and Culture.
ANNEXURE III
PROGRAMME VISITS OF THE HIGH LEVEL COMMITTEE TO DIFFERENT STATES
FOR STUDYING THE PLANNING, MONITORING AND STATISTICAL SYSTEM
States Visited Date on which the Composition of the
team visited team which visited
State.
Karnataka 16-17 November, i) Sh. S. Ramamoorthi
1981 ii) Dr. M. B. Buch
iii) Sh. J. Veeraraghavan.
iv) Sh. A. K. Dasgupta
v) Sh. G. C. Kwatra
West Bengal 15-16 February, i) Miss P. S. Sakuntala
1982 ii) Prof. P. K. Bose.
6 March, 1982 iii) Dr. A. B. L. Srivastava
iv) Sh. S.C. Seddey
Jammu & 26-27 February, i) Sh. S. Ramamoorthi
Kashmir 1982 ii) Prof. P.K. Bose
iii) Dr. A. B L. Srivastava
iv) Sh. R. S. Mathur
v) Sh. S. C. Seddey
Uttar Pradesh 26-27 March, i) Sh. S. Ramamoorthi
1982 ii) Dr. K.C. Seal
iii) Prof. P. K. Bose
iv) Dr. A. B. L Srivastava
v) Sh. S. C. Seddey
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ANNEXURE IV
QUESTIONNAIRE FOR FILLING UP BY USER ORGANISATION 1. Do you use the, educational statistics collected and published by
(i) Ministry of Education
(ii) U. G. C.
(iii) NCERT
(iv) Any other Agency, specify.
2. If so, mention the list of publications (with agencies).
3. Do you find these publications are useful for you for planning, monitoring and evaluation or for any other purpose.
4. (a) If yes, mention the specific uses you have made of them during the last 3 years.
(b) If not, do you find the available information to be inadequate, insufficient, unreliable or outdated (more time lag):
5. (a) Have you experienced any difficulty in getting the information which you need for your work during the last 3 years. If so, identify these areas i.e., item of information on which data are not available but which of these you consi- der to be important and on which the Ministry should collect the required information should he mentioned.
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6. What are the other major datagaps in educational statistics from the point of view of your Organisation.
7. Any other remarks which you will like to make in regard to the availability of educational statistics in the needs of your Organisation.
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ANNEXURE V
SYSTEM OF COLLECTION OF EDUCATIONAL STATISTICS IN STATES
STATE GOVTS. Universities, Institutions of
National Importance,
Instt. of higher Education
(Affiliated and Non-affiliated)
(General as well as professional
Education)
District Hr. Secondary
offices (10+2)
High School
Block Primary/Jr. Basic
Offices School
Pre-Primary/
Middle/Sr. Basic Nursery School
Schools
Dotted line indicate that in some of small States data flow directly.
ANNEXURE VI
MANAGEMENT INFORMATION SYSTEM-A SUGGESTED MODEL A model for management information system as envisaged in Para 3.21 of the Report is given below. Needless to say the system will have to be modified according to the requirement of each State and in particular will have to be in accordance with the basic administrative system in education.
2. The System In the proposed system it has been anticipated that the system of decentralised planning will be adopted upto district level in all the States/UTs. For proper functioning of this system, there is also a need for effective monitoring and to provide sound data base, there should be a well organised system of management information. In the proposed new system it is expected that planning, statistics, monitoring and evaluatoin will be coordinated activities at all levels and the data base for all these activities would be provided by the management information system which should have the following main features:
(i) It should be a unified system and only one agency should undertake the responsibility of collecting basic information. The basic reporters should be required to submit information on standard and simple forms to one agency alone. Duplication or overlapping should be scrupulously avoided at this stage,
(ii) Sufficient information to meet the identified needs of the various agencies within and outside
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the department of education at the several levels of administration for effective planning, implementation, monitoring, evaluation and management should be collected from the basic source. As collection of any additional information already available would be a very costly and a time consuming process, there should be a central agency to take decision on the collection of any additional information, its scope, coverage, frequency and the use it would serve.
(iii) At the block, taluk and district levels, a `Data Bank' should be maintained to meet the day to day demands for policy, planning and administration from various levels. The information in these data banks should be kept on the basis of `Individual Data System', i.e., comprehensive information on each school, teacher and habitation.
Types of Forms The proposed system may have the following forms:
(a) Basic Collection Forms (i) Monthly Enrolment Statement
(ii) Quarterly Staff Statement
(iii) Quarterly Plan Progress Statement
(iv) Bi-annual Income and Expenditure Statement
(b) Registers for Data Bank (i) Village Informatoin Register
(ii) School Information Register
(iii) Income and Expenditure Register
(iv) Plan Progress Register
(c) Tabulation Forms (i) Monthly/Quarterly Selected Educational Statistics
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(ii) Quarterly Plan Progress Report
(iii) Annual Statistical Return
Sample Checking Sample checking of information supplied by the basic reporters should be done by the field supervisory agency as part of their normal duties. Five per cent of the institutions should, however, be selected on random basis for such a sample check. The Staff officer of planning at the block/Tehsil and district levels should undertake at the checks in their areas. Checking without any follow-up will not bring any desirable results. Suitable action should be taken against the heads of institutions who do not properly maintain or supply the statistical records. At the same time there should be regular checking of records maintained by the staff officers of planning and statistics at various levels. This responsibility should be assigned to the administrative agency which should inspect their records at least once a year.
There is also need for feedback to the supplies of information. For success of the above information system, it is essential that the information finalised at the district level is got printed for distribution to the lower level units who have contributed directly or indirectly by collecting, compiling and submitting the information. This would result in a higher degree of correctness and minimal time- lag in the flow of information.
3. Requirement of Staff For effective establishment and functioning of the system as proposed above for educational planning, statistics, monitoring and evaluation at various levels, adequate and trained staff is required at those levels, if need be, even at the Block level.
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The strength of the staff may vary according to the workload. The following guidelines can be followed in this regard:
(i) State Level (a) The planning, statistics and monitoring units should be under the overall incharge of a senior officer; preferably not below the rank of a Dy. Director. If require, one or two Asstt. Directors can also be provided to assist him to look after the following work:-
- Planning and monitoring and
- Statistics and survey
(b) If there is only one Directorate of Education, the above units should be located there, otherwise, efforts should be made to locate this unit in the secretariat or Commissioner's office. However, in such cases, a small unit with one Asstt. Director should be provided in all the Directorates of Education. The main unit will coordinate their functioning.
(c) The ministerial support to these units should be provided on certain norms which can be prescribed for creation of such posts according to the workload.
(ii) District Level A staff officer of suitable rank should be provided in the office of the District Education Officer. This staff officer should be responsible for evaluation and monitoring of plans and preparation of regular statistical reports. According to the needs of the district this staff officer can be given additional staff assistance.
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(iii) Block/Tehsil Level At block/tehsil or taluk level, the Education Officer at this level should himself look after the work of planning, monitoring, statistics and survey of the area, under his/her jurisdiction. He may be assisted by Statistical Assistants or teachers specifically trained for the purpose, according to need.
4. Summing up It is emphasised that the essense of MIS is in the use of data/information collected for management policy formulation, planning etc. It is in the actual use that the concepts will get sharpened and made relevant to the needs of the users.
ANNEXURE VII
SIMPLIFICATION/MODIFICATION OF THE EXISTING FORMS OF COLLECTION OF
STATISTICS USED BY THE MINISTRY In all, the Ministry of Education uses six forms, namely ES.I, ES.II, ES.III, ES.IV, ES.V & ES.VI. Out of these forms ES.I to ES.IV are convassed on annual basis whereas Forms ES. V & ES. VI are convassed on quinquennial basis.
Form ES.I.
(a) There is no need to have separate classification of institutions into two categories namely affiliated and nonaffiliated. It should be immediately discontinued. This alone will cut down the size of the form considerably.
(b) Two separate forms may be used for collection of data from schools and colleges instead of using a composite form ES.I which covers both schools and colleges.
(c) Information on classwise repeaters for the two sexes should be collected by changing the format of table III-D of the form.
Form ES.II
(a) It is not necessary to collect detailed data on income and expenditure for all types of institutions.--For primary and middle schools, the information should be collected only in respect of the following items:
(i) Teachers salaries,
(ii) Other recurrent cost (all put together) &
(iii) Capital cost.
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(b) There is a need to collect detailed data (as being collected in existing forms) on expenditure in respect of
secondary/higher secondary schools and institutions of higher education.
Form ES.V (Districtwise Educational Statistics)
The information relating to higher education may be discontinued keeping in view its limited significance at the district level.
Form ES.VI
This form is to be discontinued in future in pursuance of the recommendations for coverage of these items in the All India Surveys on regular basis once in five years by NCERT, UGC and other agencies, hereafter.
ANNEXURE VIII
LIST OF PUBLICATIONS BROUGHT BY THE PLANNING, MONITORING &
STATISTICS DIVISION
S.No. Name of the Publication Periodicity
1. Education in India-Vol. I (Numerical
Data) . . . Annual
2. Education in India-Vol. II (Financial
Data) . . . Do
3. Education in India-Vol. III (Exami-
nation Results) . . Do
4. Selected Educational Statistics . Do
5. Boards of Secondary Education in
India, (Results of High School and
Higher Secondary Examination) Do
6. Pay Scales of School Teachers in India Do
7. Selected Information on School Edu-
cation in India. . . . Do
8. Progress of Education of Scheduled
Castes/Scheduled Tribes . . Do
9. Analysis of Budgeted Expenditure on
Education. . . . Do
10. Analysis of Annual Plan . . Do
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S. No. Name of the Publication Periodicity
Directory of Institutions For Higher
Education in India. Biennial
12. A Hand book of Educational and Alli-
ed Statistics . . Do
13. Educational Statistics Districtwise
Vol. I-XXVI. (Separately for
each State/UT having more than
one district) . . Quinquennial
14. Indian Students Going Abroad and
Foreign Students Studying in Indian
Universities and Institutions. . Quinquennial
(Time Series Data)
15. Graphic Presentation (on Education) Decennial (to be
made Quinquen-
nial)
16. Trends of Expenditure on Education Periodical
17. Development of Enrolment Trends
of Scheduled Castes and Scheduled
Tribes . . . . Ad-hoc
18. Enrolment Trends in States . Periodical
19. Study of Provision and Utilisation of
Schooling Facilities. . . Ad-hoc
20. A Study of Administrative Set up in
States for Educational Programme
of Scheduled Castes and Scheduled
Tribes . . . . . Ad-hoc