UGC GUIDELINES ON COLLEGE DEVELOPMENT COUNCIL
No.F. 15-11/84 (CPP) 23.8. 1985
To
The Registrar.
Sub: Functioning of the College Development Council set up in the Universities - Revised guidelines.
-o0o-
Sir,
In continuation of this Office Letter of even number dated 21.2.1985, I am directed to say that the University Grants Commission at its meeting held on 21.6.1985 considered the recommendations of the Committee appointed by it to review the functioning of the College Development Council set up in the Universities and agreed that the scheme be extended for the next five years ending March, 1990 as per the enclosed revised guidelines on the condition that the State Government would take over the responsibility thereafter.
The Commission further desired that the post of Director/Dean/Co- ordinator, College Development Council should be filled with effect from 1.10.1985 through open advertisement on an All-India basis.
In the new set up of the College Development Council from 1st Oct.1985, the Director/Dean/Co-ordinator may be appointed afresh by a selection committee consisting of the following:
[1] Vice-Chancellor (to preside) [2] A nominee of the U.G.C [3] One nominee of the Syndicate of the University
The tenure of the Director/Dean/Co-Ordinator, C.D.C may be for 3 years . He may be re-appointed for another term of 3 years but not beyond the age of 65 years.
304
The Dean/Director/Co-Ordinator may be appointed in the scale of Rs. 1500-25O0 plus other admissible allowances as per University Rules. Persons on depuation will be eligiable for deputation and other permissible allowances.
The Commission also desired that the T.A./D.A. of the Director/Dean/Co-Ordinator, College Development Council for Visiting colleges may be met by the University from its own resources.
The above decisions of the Commission is brought to the notice of the University for guidance and necessary action.
Yours Faithfully,
sd/- x x x x x [C.M. RAMACHANDRAN] Deputy Secretary
Copy to all Officers and Sections in Divisions A to D.
305
UNIVERSITY GRANTS COMMISSION Revised Guidelines for the Establishment of College Development Council in Universities.
-o0o -
1. There obtains presently some machinery for affiliation and inspection of colleges, laying down of courses of study, conduct of examinations, etc. in the universities. In addition to the existing machinery, there was an urgent need for creating an appropriate body at the university headquarter for ensuring the proper planning and inegrated development of affiliated colleges and to provide the colleges necessary help and guidance. The establishment of the College Development Council with the active and willing participation of various academic and administrative constituents, as envisaged by the UGC is a welcome step in the direction of improvement of standards of higher education. The efforts of such a body will bear fruit only if fullest cooperation of and help is ensured between the existing machinery in the Universities and the proposed College Development Council; in fact, the UGC, University, Colleges and State Education Departments.
2. The College Development Council may consist of the Vice- Chancellor, Coordinator/Director/Dean of the Council a few senior tear-hers of the University Teaching Departments particularly those who have taken up COSIP/COHSIF etc. some principals of affiliated colleges, and a representative of the State Government. The total membership of the Council should not exceed 30.
3. The co-ordinator/Director/Dean of the College Development Council may be appointed by the Syndicate on the recommendations of the Selection Committee consisting of the Vice-Chancellor as Chairman, a nominee of the UGC and a nominee of the Syndicate of the University. He may be appointed in the Scale of Rs.1500-2500 plus other admissible allowances as per University rules. Persons on deputation will be eligible for deputation and other permissible allowances. He may be appointed on a tenure basis for three years, extendable for another term of three years, but not beyond the age of 65 years, when he would retire.
4. The College Development Council may meet at regular intervals at least twice in an academic year, to review the implementation of various programmes and activities.
306
5. The College Development Council would serve as an academic guide to the college system on the one hand and the other hand to ensure interaction between the academic facilities in the University departments to the teachers in the colleges.
6. The Director, College Development Council should visit the Colleges at least twice in a year to apprise them of the problems of the proposed development of Colleges.
7. The Director, CDC should hold meetings of the College principals with a view to apprising them of the ways in which the CDC can function effectively for the development of Colleges. To fulfil this objective the College Development Council may take in consultation with the University or other bodies concerned, all such steps as it may think fit for the promotion, coordination and raising the standard of education in college, and for the purpose of performing its function it may:
[a] Function as a policy making body in regard to proper planning and integrated development of colleges;
[b] Conduct surveys of all the affiliated colleges, district wise with a. view to preparing and maintaining an upto-date profile on each college under the University, revising the existing facilitiesand identifying the needs and gaps that need to be filled for the development of colleges and make such information available to the UGC and other concerned bodies;
[c) Advise the University on all matters relating to development of affiliating colleges, such as provision of adequate facilities - academic and physical - for raising the standard of learning, teaching and research and its periodic evaluation for enabling the University to maintain reasonable continuity of policy in regard to development of colleges;
[d] Prepare a. perspective plan for the development and opening of new colleges, to enable the University and State Education authorities to take long term decisions on the planning and development of colleges and may advise the University on matters relating to different disciplines taught in colleges at different levels of University education;
307
[e] Advise the University in regard to rationalisation and implementation of University's policy on affiliation of colleges;
[f] Keep close contact with the colleges with a view to helping them in their proper development, selection of teachers, student amenities, proper utilization of grants and efficient implementation of UGC approved projects and reforms viz examination reform, COSIP, COHSIP, restructing of courses to make them more relevant and significant not only to students, but also to the region as a whole by assessing social transformation and regional development.
[g] review the facilities for post-graduate departments of colleges in terms of the norms prescribed by the UGC and assist those having the potential of coming up to the norms within a few years.
[h] Help in the implementation of the regulation framed by the UGC regarding minimum standards of instruction for the award of first degree and also regarding restructuring of courses at the undergraduate level
[i] Help in the selective development of some colleges to remove regional imbalances; and also assist the colleges to realise their potential and in identification of colleges for autonomous status.
[j] Evaluate and assess the impact of UGC grants utilised by the colleges for the implementation of various development projects.
[k] Ensure that the UGC grants released to university for disbursement to colleges are not held/locked up or utilised by the university for its own purpose, and also ensure that these grants are properly and expeditiously disbursed to colleges for specified purposes accordingly to the guidelines laid down by the Commission.
[l] Obtain from the colleges and furnish to the Commission utilization certificates and completion documents in respect of UGC grants and see to it that UGC grants are properly and expeditiously disburseo to colleges through the university, and help inmonitoring the UGC programmes implemented by the affiliated colleges.
308
[m] Ensure close and continued contact and interaction between the academic faculties at the university teaching departments and at the colleges; monitor the development programmes and maintain regular statistics on the development of colleges.
[n] Review the inspection reports of the colleges and suggest remedies for the defects and irregularities reported.
[o] To prepare Annual Report of the functioning of the CDC during the year and submit the same to the Syndicate and the University Grants Commission.
[p] Perform such other functions as may be prescribed or as may be deemed necessary by the University for advancing the cause of collegiate education that may be incidental or conducive to the discharge of the above functions.
[8] The College Development Council may be responsible to the Vice- Chancellor and send periodic reports to the UGC about the impact of UGC Programmes. It may be disirable to lay down the functions of the College Development Council in the Statutes\Oridinances of the Universities.
[9] The University Grants Commission may provide adequate grants to meet the expenditure on:
[a] The salary and allowances paid to the Co- ordinator/Director/Dean.
[b) The salary and allowances for one post of Stenographer appointed by the University in the prevalent senior scale to assist the Co-ordinator in the discharge of his duties and the work of the Council.
[10] The University will provide for adequate accommodation, furniture and fittings, stationery, typing machines, roneo facilities, secretariat and class IV staff and other facilities from its own resources for the efficient and smooth functioning of the College Development Council.
309