DELEGATION OF POWERS [ PANJAB UNIVERSITY]
Grant of autonomy for the departments under COSIST (UGC Scheme),
1. That for the Post-graduate courses offered in the COSIST Departments, the respective Boards of Control of Departments normally be responsible for framing rules and regulations for admission, instruction and mode of assessment. The rules and regulations thus framed would be subject to approval of the concerned University bodies.
The Post-graduate courses shall include one-year M.Sc (Hons. School), Two-year M.Sc., M.Phil, and Ph.D. programmes.
2. The Department Administrative Committee shall recommend desirable qualifications subject to the U.G.C University guidelines (if any) for the various teaching, research and technical posts and for sending such advertisements to the Newspapers and for getting approval for the purpose.
3. In the Selection Committee for the posts in the COSIST departments, the Chairman, and if possible, a senior faculty member in the concerned specialisation, shall also be included.
4. Subject to concurrence of the Technical Committee in each case the limit for purchase of articles without inviting quotations by the Chairman (COSIST DEPARTMENT) may be raised to Rs.2,500/- for each item.
5. With the prior concurrence of the Technical Committee and after following the prescribed procedure the Chairman be empowered to Place orders directly for the purchase of articles as also to sanction advances of money for items for which funds have been provided for in the budget (recurring and non-recurring). For items where only a single quotation is received, the Chairman, on the recommendation of the Technical Committee, be also authorised to make the purchase with the approval of the D.U.I.
6. The Purchase Committee of the Department, duly constituted by the Technical Committee, be allowed to purchase non-standardised items / goods from the local market up to the limit of Rs.5,000/- at a time, after making sure of the lowest rates and or quality,
311
7. The Library Committee of the Department, duly constituted by the Academic Committee of the Department, be authorised to place orders directly for books, special publications (including new Journals) and microfilms etc. up to 10% of the grant/s sanctioned to the respective department for payment from COSIST/ DSA / CSA and other research funds earmarked for this purpose. The Chairman of the Department concerned would get the bills for this part of the grant spent by him on these technical items and get them processed in his department. However, the technical processing of the books etc. so purchased would be got done from the University Library. The purchases of books and journals for the remaining amount of the funds would be done through the University Librarian,
8. For travel expenditure within India (Upto ten days at a time) by faculty members to attend conferances, seminars, project work, etc. and for field training programmes of students (as in the case of GAS in Geology) the Chairman with the concurrence of the Administrative Committee, be empowered to approve the expenditure money directly out of the budgetary provisions allocated for the purpose.
The Administrative Committee will normally take a decision in this respect once in six months. In cases where more than three advances are standing unadjuested against the name of one person, the subsequent advance in such a case be sanctioned with the approval of the Vice-Chancellor.
9. For research projects in the COSIST Departments, barring appointment of full-time employees and travel expenses of the Principal Investigators (to be sanctioned by the Chairman Vice-Chancellor), all other expenses be allowed to be incurred by the Principal Investigator with the concurrence of the D.U.I. subject to the terms and conditions attached to the grants.
10. For the speedy handling of proposals for purchases etc. of COSIST Department a. special cell in the University Office be created or in the Accounts Branch; the concerned individuals be identified by the Registrar for this purpose.
11. Vice-Chancellor, D.U.I. four Heads and four other faculty members to be nominated by the Vice-Chancellor shall form a. Committee for 'COSIST' programmes in the University.
312
12. Invitations to distinguished scholars for short- term visits etc. be also handled by the Departments provided guidelines are prepared for incurring expenditure under the relevant sub-head and got approved by the Vice-Chancellor.
The Syndicate at its meeting held on 21st Feb 1987 (para 20) resolved as under:
[a] That the existing provisions contained in Rule 3, page 445, Calendar Volume III (Chapter XXXIII), 1985 dealing with Financial powers to various authorities, be revised as under:-
[i] That the limit of expenditure to be incurred by that Head of the Department out of non-recurring provision made in the budget estimates for clearly defined object be raised from Rs. 5,000/- to Rs. 10, OOO/ -.
[ii] That the limit of expenditure to be incurred by the Head of the Departments out of recurring provision made in the budget estimates on the following items be raised as indicated
313
Recurring Provision Existing Proposed
Item of expenditure power limit
Any individual bill
Upto Rs. Upto Rs.
[a] Binding 500.00 1,500.00
[b] Chemical & or Apparatus/
Medicines 2,500.00 7,500.00
[c] Furniture 250.00 1,500.00
[d] Hot & Cold Weather charges 250.00 1,500.00
[e] Postage 500.00 2,500.00
[f] Repairs to University moveable
property 200.00 1,500.00
[g] * Stationery 250.00 1,500.00
[h] Printer, any bill up to 250.00 1,500.00
[i] Contingencies for items not
specified any individual items
upto 500.00 **1,500.00
[j] Electrical water charges )
municipal taxes(Octroi, Terminal) Amount of
or other rates/taxes levied by ) the bill No Change
Statute or local rule or order) received
[k] Medical Assistance As admissi-
ble under No Change
the rule
[l] Refund of Securities -do - No Change
* foot note:- Stationery
may be supplied by the University
Office, for which the Head of the Dept,
may send an indent to the Registrar. The No change
supply will be made accroding to the
requirements of the Deptt.,subject to
the availability of the Budget provision.
** The Director / Head / Chairman, VVBIS & IS, Hoshiarpur shall have the power to incur expenditure within the Budget allotment under Head "Contingencies".
[b] That the following Rule 8 be added at page 446 of the P.U. Calender, Vol III, 1985 :-
" The Head of the Department shall be competent to sanction advances upto the limit of sanction of expenditure against non-recurring provision as also recurring provision as provided under Rule 3(i) & (ii) respectively. "
The aforesaid decision is to take effect from the date of the decision of the Syndicate i.e. 21st Feb., 1987.
314
