PURCHASING & STORE KEEPING
EMPLOYMENT POTENTIAL * WAGE EMPLOYMENT
. Purchase Assistant/Supervisor
. Store Keeper/Supervisor
. Inventory Control Assistant
. Godown In-charge
. Clerk in Store Purchase Department
* SELF EMPLOYMENT
. Wholesale/Retail Trader
. Commission Agent/Stockist
. Order Supplier/Tender Supplier
EMPLOYING AGENCIES * Government Departments
* Public Undertakings
* Export-Import Organisations
* Sole-Traders
* Partnership Firms
* joint Stock Companies
* Cooperative Societies
105
SCHEME OF STUDIES CLASS XI
1 2 3 4 5
Sl. No. Subject Pds./Week Examination Total
Th. Prac. Total Th. Firs. Prac. Hrs.
1. Language I 7 - 7 100 3 - - 100
2. Language II or
Business Studies (054) or 7 - 7 100 3 - - 100
Intro. to Computer App. (as per academic stream)
3. General Foundation
Course 5 - 5 100 3 - - 100
4. Vocational Electives
I. Purchasing 5 3 8 60 3 40 3 100
II. Store keeping 5 3 8 60 3 40 3 100
III. Store Accounting 5 3 8 60 3 40 3 100
5. Physical and Health
Education 2 - 2 - - - - -
6. Additional (Optional)
I Office
Communication 5 3 8 60 3 40 3 100
II Typewriting 2 6 8 30 2 70 2 100
7. On-the-job/Practical
Training : Total 8 weeks in classes XI & XII as per convenience
of collaborating institution/organisation. Suggested
period after class XI summer vacation and in class
XII autumn and winter break before January.
NOTE : (i) Subjects at SI. Nos. 1,2 (except Introduction to Computer Applications) and 5 are as per Academic Stream. Senior School Curriculum of the concerned year should be referred to for the courses in respect of said subjects.
(ii) Other subject(s) from Academic Stream or from Additional prescribed in the scheme may be offered in lieu of language-II by school if that is in relevance with Horizontal/Upward mobility.
106
GENERAL FOUNDATION COURSE CLASS XI
(SAME AS GIVEN ON PAGE NO. 25)
ELECTIVE I
PURCHASING 3 HOURS CLASS XI MARKS : 60
Theory
I. Introductory : Meaning and importance of Purchasing Department. Location of a Purchase Department, centralised vs. decentralised purchasing - meaning, merits and demerits.
II. Purchase process Steps in Purchasing. Documents used in purchasing - purchase requisiton, purchase order, Invoice, Delivery challan, Tenders, Quotations
III. Principles of Purchasing Purchasing Principles - Right quality, quantity, price, time, place and sources. Economic order quantity, bulk order and arbitrary order quantity, - respective merits and demerits.
IV. methods of Purchasing Market purchasing, Tender Purchasing, Contract purchasing, purchasing systems - Hand-to-Mouth purchasing, forward purchasing, speculative purchasing, hedging and its problems under Indian conditions.
V. Transportation and Insurance Different modes of transport - own and hired- their suitability. Documents relating to transportation, delivery of consignment and settlement of claims, Insurance rules
107
PRACTICAL
PURCHASING 3 HOURS MARKS : 40
Preparation of Workbook with a view to prepare and practice on :
No. of Different Type Exercise
(i) Purchase Requisition 5
(ii) Purchase Enquiry 5
(iii) Purchase Order 5
(iv) Purchase Book 2
(v) Goods Inspection Note 2
(vi) Returns Outward Book 2
(vii) Credit and Debit Notes 2 exercise each
(viii) Comparative Statement 5
(ix) Selection of Supplier on the basis of Comparative Statement - An exhaustive exercise 5
(x) Delivery challan and Railway Receipt 2+3
In Class XI school examination one of each of the above be got prepared by the students with the help of a given exercise and marks awarded out of 40 (4x10) marks.
108
ELECTIVE II
STOREKEEPING 3 HOURS CLASS XI MARKS : 60
Theory
I. Introduction 12
Meaning, functions, objectives and importance of storekeeping and its relationship with purchasing, storekeeping and its benefits. Position and role of a storekeeper, qualifications, duties and responsibilities.
II. The Store house 12
Location & layout, types of storehouse, Security measures-security of building store and stock yards, custody of keys, movement of men, marking the stores, fire precaution, Statutory regulations.
III. Materials Handling and Equipment 12
Importance of material handling, materials handling equipment, types of equipment-hand and power-driven, cost factor in selection of materials handling equipment. Maintenance & care of equipment.
IV. identification of Stores 12
Need and importance of identification, Classification and codification of materials - merits and demerits. Codification systems - alphabetical numerical, decimal, stores, vocabulary, Marking of stores.
V. Storekeeping as an occupation 12
Storekeeping as a career. Scope and requirements for seating up of storehouse godown, warehouse - skill and ability, financial and managerial aspects.
PRACTICAL
STOREKEEPING 3 HOURS MARKS : 40
Visiting at least two factory stores, observing the following keeping in view the check list provided by the teacher concerned and then submission of a report on either of the two stores visited, describing and commenting on
(i) Location and layout
(ii) Equipment used
(iii) System of classification and codification employed
(iv) Security measures adopted
109
ELECTIVE III
STORES ACCOUNTING 3 HOURS CLASS XI MARKS : 60
Theory
1. introduction Stores accounting as a tool or store control. Need for stores accounting to check on procurement, storage, usage and investment in stores.
2. Documents used in Stores Accounting Preparation-Material received/note, receipt voucher, advice of dispatch, Delivery note, packing note, purchase order, Goods received note, Inspection report, Goods return note, Debit memo-material transfer note, Material issue analysis sheet, purchase requisition, Schedule of quotations, Material return note, stores material control record, Bin card, Bills of materials.
3. Purchase of Material Record of materials received. Damage/Shortage/Excess Report. Use of Package slip. Bin Card. Ascertaining cost of materials received. Accounting for materials returned to vendor.
4. issue of material
5. Valuation of Stock in hand Need and objectives. Methods of valuation, Costing of wastage, Spoilage, damage and other losses. Appreciation of stock value.
PRACTICAL
STORES ACCOUNTING 3 HOURS MARKS : 40
1. Preparation of a work-book in respect of the following documents 15
i) Material Received Note
ii) Material Requisition Note i.e. Issue Note
110
iii) Material Return Note
iv) Material Transfer Note
v) Bin Card.
2. Preparation of the following with given data 15
i) Purchase Requisition
ii) Inspection Note of the Receiving Department
iii) Bill of Materials
iv) Stores Ledger
v) Valuation of inventory on FIFO and LIFO methods.
3. Writing of a report on the Receipt and issue procedures relating to 10 stationery & Stores in operation in the school. Students may, in consultation with the teacher concerned, offer suggestions for improvement, if any, while awarding marks in this unit the examiner must give due weightage to suggestions made for improvement.
ADDITIONAL (OPTIONAL) SUBJECTS
1. OFFICE COMMUNICATION CLASS XI
(Same as on page no. 31)
2. TYPEWRITING CLASS XI
(Same as given on page no 47)
SCHEME OF STUDIES CLASS XII
1 2 3 4 5
SI. No. Subject Pds./Week Examination Total
Th. Prac. Total Th. Hrs. Prac. Hrs.
1. Language I 7 - 7 100 3 - - 100
2. Language II or Business 7 - 7 100 3 - - 100
Business Studies (054)
Intro. to Computer App. or as per subject concerned
3. General Foundation
Course 5 - 5 100 3 - - 100
4 . Vocational Electives
I. Purchasing 5 3 8 60 3 40 3 100
II. Store keeping 5 3 8 60 3 40 3 100
III. Store Accounting 5 3 8 60 3 40 3 100
5. Physical and Health
Education 2 - 2 - - - - -
6. Additional (optional)
I Office
Communication 5 3 8 60 3 40 3 100
II. Typewriting 2 6 8 30 2 70 2 100
7. On-the-job/Practical
Training : Total 8 weeks in classes Xi & XII as per convenience
of collaborating institution/organisation. Suggested
period after class XI summer vacation and in class
XII autumn and winter break before January.
NOTE : (i) Subjects at SI. Nos. 1,2 (except introduction to Computer Applications) and 5 are as per Academic Stream. Senior School Curriculum of the concerned year should be referred to for the courses in respect of said subjects.
(ii) Other subject(s) from Academic Stream or from Additional prescribed in the scheme may be offered in lieu of language-II by school if that is in relevance with Horizontal/Upward mobility.
112
GENERAL FOUNDATION COURSE CLASS XII
(Same as Given on page No. 34)
ELECTIVE I.
PURCHASING 3 HOURS CLASS XII MARKS : 60
Theory
I. Purchase Management (i) Management : meaning and functions