SERVICE RULES FOR EMPLOYEES
 

24. Short Title

(1) Each school affiliated/to be affiliated with the Board shall frame Service Rules for its employees which will be as per Education Act of the State/U.T., if the Act makes adoption of the same obligatory, otherwise as per Service Rules given in subsequent sections.

(2) Service Contract will be entered with each employee as per the provision in the Education Act of the State/U.T. or as given in Appendix III, if not obligatory as per the State Education Act.

25. Appointments

(1) All appointments to all categories of employees except Group 'D' employees as per Government of India gradation shall be made by the Managing Committee either by direct recruitment or by promotion through a Selection Committee constituted by the School Society/Trust and in accordance with and upon such conditions as the Managing Committee may decide, which shall be consistent with the norms of the Board/Government if statutory provision exists. Appointment of Group 'D' employees will be made by the Principal through constituted Selection Committee.

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(2) The Selection Committee shall include :-

(a) in the case of recruitment of the Head of the school : -

(i) the President of the Society

(ii) the Chairman of the Managing Committee

(iii) an educationist, nominated by the managing committee; and

(iv) a person having experience of administration of schools, nominated by the managing committee;

(b) in the case of recruitment of teachers and librarian : -

(i) the Chairman of the managing committee;

(ii) the Head of the school ;

(iii) an educationist, nominated by the managing committee; and

(iv) a subject expert.

(c) in the case of recruitment of clerical staff/Lab. Asstt : -

(i) the Chairman of the managing committee or any member of the managing committee nominated by the Chairman.

(ii) the Head of the school.

(iii) Manager/Correspondent of the school.

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(d) in case of recruitment of class IV staff :-

(i) the Head of the institution ;

(ii) a nominee of the School Managing Committee.

(3) The Selection Committee shall regulate its own procedure and in the case of any difference of opinion amongst the members of the Selection Committee on any matter, it shall be decided by the trust or society running the school.

(4) The appointment of every employee of a school shall be made by its managing committee.

(5) Where any selection made by the Selection Committee is not acceptable to the managing committee of the school, the managing committee shall record its reason for such non- acceptance and refer the matter to the trust or society running the school and the trust or society, as the case may be, shall decide the same.

(6) Employees shall be appointed subject to the provisions of this agreement and they shall have to comply with all the requirements of the provisions contained herein.

26. Medical Certificate and Character Certificate etc.

(1) Every employee shall be required to produce the following certificates on appointment in the school :

(a) Medical certificate of fitness from a hospital established or maintained by the Government or local authority.

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(b) Two certificates from educationsts or any other respectable members of Society, not related to the candidate, certifying the character and conduct to the satisfaction of the school authorities.

(c) Original degree/diploma, certificates along with certificate(s) of experience, if any; with attested photocopies thereof. Original certificates will be returned after verification.

27. Probation

(1) Except in the case of a purely temporary vacancy or leave vacancy or for a specific post of temporary nature, every employee shall on initial appointment be on probation for a period of one year from the date of his/her joining the duties. The period of probation may be extended by the Managing Committee by a further period not exceeding one year. Services of an employee during probation may be terminated by the Managing Committee without assigning any reason by giving one month's notice in writing or one month's salary including all allowances.

(2) If an employee desires to be relieved during the period of probation, it will be necessary for him to give one month's notice in writing or one month's salary including all allowances unless and otherwise the Managing Committee permits relaxation under special circumstances.

28. Confirmation

(1) If the work and conduct of an employee during the period of probation are found to be satisfactory, he/she will

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become eligible for confirmation on the expiry of the period of probation or the extended period of probation as the case may be, with effect from the date of expiry of the said period provided he/she fulfils other requisite conditions.

(2) The employee shall be informed of his cofirmation within 3 months of the completion of probation period.

29.Termination of Service due to Abolition of Posts etc.

(1) If an employee at any time after confirmation intends to resign he/she shall give three months' notice in writing or three months' salary including all allowances to the Managing Committee.

(2) The Managing Committee shall also be competent to terminate the services of a confirmed employee only in case of abolition of a post due to closing down of school/a class or reduction in the number of sections of a class or discontinuance of a teaching subject by giving three months notice in writing or three months salary including all allowances.

(3) The Managing Committee shall have the power to relax the period of notice or payment of salary in special circumstances.

30. Retirement

(1) Every employee shall retire from service on attaining the age of superannuation as per corresponding categories of employees of aided/unaided schools of the State/UT concerned.

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(2) The Managing Committee may grant extension as per rules of State/UT if the employee has no mental or physical disabilities and his/her services are beneficial to the Institution.

(3) The Board will be informed of such extension by the SMC.

31.Working Days and Working Hours

(1) The working days and holidays will be as per State Government Schools or Kendriya Vidyalayas.

(2) The working hours will be such as may be specified from time to time by the Principal. Normally the working hours will conform to the Kendriya Vidyalayas.

(3) Working hours may be different for teaching and non- teaching staff as may be specified by the Principal.

(4) As and when required an employee may be assigned any special duty even if it is to be done beyond the normal working hours in the interest of the school.

(5) An employee is also required to conduct and organise co-curricular programmes and perform other duties even beyond the normal working hours.

32. Number of Teaching Periods

(1) Normally a teacher should be engaged as a whole-time employee except in special cases because of the nature of a subject where the work load does not justify a whole time teacher.

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(2) Every teacher shall devote in a year not less than 1200 hours to the teaching of students, out of which not more than 200 hours may be required to be devoted for the coaching in the school premises, of weak or gifted students, whether before or after the school hours.

(3) Provided that if any teacher is required to devote more than 1200 hours to the teaching of students, extra remuneration shall be paid to him at such rate as may be determined by the managing committee, for every hour in excess of 1200 hours devoted by him to the teaching of students.

(4) In the case of an aided school, the extra remuneration referred to in sub-rule 32(3) shall be subject to the previous approval of the grant-in-aid authority to qualify for aid of 95 per cent of such extra remuneration; and in the case of an unaided recognised school, such extra remuneration may be recovered from the students at such proportionate rate as may be determined by the managing committee

33. Maintenance of Record by the Teachers

(1) A teacher is expected to maintain the following documents and also any other record as may be specified from time to time :

(a) Attendance Register of the class for which he/she is the Class Teacher.

(b) Personal Log Book and Class Log Book, Programme of Instruction and Lesson Plans.

(c) Cumulative result of his class.

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(d) Attendance Diary of optional subjects in case of teachers teaching such optional subjects.

(e) Stock Register of properties held by him/her.

(f) CRB (Cumulative Record Book) of the class for which he/she is a class teacher.

(g) Fee collection book of the class.

34. Attendance of Employees

(1) Every employee is expected to reach the school punctually and sign the attendance register on arrival before the working of the school begins and also mark the time of departure.

(2) An employee who has not signed the attendance register as above is liable to be considered absent from duty for that date.

35. Contributory Provident Fund Pension Scheme

(1) Employees except those employed in temporary vacancies and on part-time service, will be required to become members of the Contributory Provident Fund Scheme as required under the employees' Provident Fund and Miscellaneous Provisions Act, 1952 or shall be eligible for pension and gratuity if adopted by the school.

(2) Those eligible for pension shall contribute to GPF as per Government Rules.

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36. Representations

(1) Representation to the Managing Committee, Chairman of the Society or Manager may be made only through Principal in case of teachers/other employees.

(2) The Principal may submit his representation to Managing Committee/Chairman of the Society through his next higher up - Manager/Correspondent of the School.

37. Permission to add Qualifications

(1) No teacher shall be permitted to apply for adding qualifications before completing two years service.

(2) Individual cases duly recommended by the Principal may be considered when due by the Managing Committee as also under special circumstances before completion of 2 years.

38. Application for Another Post

(1) No member of the staff shall apply for employment elsewhere without notifying through the Principal in writing to the S.M.C. which may grant such permission.

(2) At the time of appointment each candidate will be required to declare particulars about all other applications he/she might have put in for jobs.

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39. Private and Other Tuitions

(1) No staff member shall undertake private or any other tuition without prior permission in writing of the Principal/Head of the Institution.

(2) Group Tuitions in the school shall not be allowed.

40. Leave

(1) Every employee shall be entitled to such leave as are admissible to the employee of a corresponding status in Government schools.

(2) Encashment/accumulation of leave shall also be allowed as per Govt. rules.

41. Grant of Leave

(1) Leave cannot be claimed as a matter of right.

(2) Grant of any leave shall depend on the exigencies of the institution and shall be at the discretion of the Principal/Manager.

(3) Except in unavoidable circumstances, applications for leave in writing shall be made in advance, a letter or a phone message giving reasons should reach the Principal on the day of absence. When a phone message is sent, it should be confirmed in writing by the subsequent day. Merely applying for leave will not mean sanction, until and unless the leave is sanctioned by the sanctioning authority.

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Note : An application for leave or extension of leave should ordinarily be made in good time before the date from which the leave or its extension is sought. If any employee does not apply within seven days of the expiry of leave for further leave, or has been absent from the school without leave for ten school days, the employee may be deemed to have deserted his post.

42. Code of Conduct for Employees

Every employee shall be governed by the Code of Conduct. The following acts shall constitute breach of code of conduct :

(i) Habitual late coming and negligence of duty.

(ii) Use of abusive language, quarrelsome and riotous behaviour.

(iii) Insubordination and defiance of lawful order.

(iv) Disrespectful behaviour, rumour mongering and character assassination.

(v) Making false accusations or assault either provoked or otherwise.

(vi) Use of liquor or narcotics on the school premises.

(vii) Embezzlement of funds or misappropriation of school property or theft or fraud.

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(viii) Mutilation/destruction of school records and property.

(ix) Conviction by a court of law for criminal offence.

(x) Possession in school premises of weapons, explosives, and other objectionable materials.

(xi) Indulging in or encouraging any form of malpractice connected with examination or other school activities.

(xii) Divulging confidential matters relating to school.

(xiii) Obstructing other members of the staff from lawful duties and indulging in any sort of agitation to coerce or embarrass the school authorities.

(xiv) Carrying on personal monetary transactions among themselves, with the student and/or with the parents.

(xv) Taking active part in politics.

(xvi) Propagating through teaching lessons or otherwise communal or sectarian outlook or inciting or allowing any student to indulge in communal or sectarian activity.

(xvii) Making sustained neglect in correcting class work or home work.

(xviii) Taking private tuitions without permission of school authorities.