PERFORMANCE BY OBJECTIVES
For Organisational Effectiveness.
NOS has introduced the practice of setting monthly Performance Targets, to each Department. Achievements of targets and shortfalls are reported and circulated to the whole institution, for information, feed back and review. Some specimen:
JANUARY 1991
DEPARTMENTS
Academic
a Curriculum Revision
Meeting of the Expert Group Joint Meeting of the Subject
to decide about the approach experts was held at St.
to curriculum development, Xaviers School, on 25th Jan.
study and analyse syllabuses 1991. The curriculum at the
and initiate time bound revision Secondary and Bridge level was
programme. discussed.
Analysis of the existing Completed in English subject.
secondary syllabus to initiate
the revision of the curriculum
b. Development of Learning Outcomes
Organise Workshop to develop A 5 day workshop to develop
learning outcomes in the subject the learning outcomes for
of Hindi Secondary stage. the new Hindi Syllabus was
held from 18-24 Jan. 1991.
(With one day break in
between)
c. Decennial Report
Finalise various functions Completed and submitted var-
to be included in the Decennial ious chapters of the decennial
Report. report in process
d. Preparation of concept Maps Preparation of concept maps
for 1-2 modules completed.
e. Sample Question Papers in all a) Sample Question Papers in
subjects for bifurcated syllabus all subjects (English version)
to be finalised. for bifurcated syllabus sent
to press and 1st proof read.
Miscellaneous work b) Hindi version for
above submitted. Checking and
preparation of Marking Scheme
for Internal Test Paper
(Secondary & Senior Secondary)
in all subjects for correction
purposes.
Certification Portions of
bifurcated Sec syllabus called
out for paper setters to
clearly differentiate between
Graphics
Foundation and Certification
a Prepare cover design for the Units Work in progress
Sample Question Papers (Both
Hindi and English versions)
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b. Prepare Graphics for the Work in progress
Decennial Report for the
different chapters.
c. Miscellaneous work Cover designs layouts made for
the Information Bulletin.
Bar Diagrams on various
aspects of National Open
School work (e.g. space
occupied over years, quantity
of paper consumed etc.) were
prepared.
Concept maps in Physics was
prepared.
Charts showing the Accredited
Institutions all over India
was made.
Another chart to show the
comparative results in
different subjects was also
prepared.
Maps and some graphics were
made for the Geography and
Economics Sample Question
Paper.
Corrections were carried out
in Mathematics Question Paper.
Captions in Hindi were made
for the Answer Book Cell.
Pasting was also done for
Accounts G P Funds Cards.
Examination (Confidential)
a. Receive and organise the Response Sheets (from Delhi
scanning of Internal Test and outside Delhi) have been
Response Sheets. scanned Results of Delhi
Centres have also been
prepared
b. Prepare detailed analysis Work in progress
of the results of the Internal
Test (subject-wise pass perse-
ntages institute centre pass
percentages), so that follow
up work can be done on the
basis of the analysis.
c. Evaluation of Answer Scripts Set up 4 evaluation centres in
for External Examination. To the country.
plan and execute evaluation
of scripts in different parts
of the country; identification
of Team Leaders, examiners and
institutions for actual work.
d. Finalisation and standari- Meeting for analysis and
zation of Marking Scheme standardization of Ms in diff-
(MS) after sample correction erent subjects at the
of scripts by Team Leaders, Secondary level were held.
Examiners and Tutors.
Accreditation
a. Inspection Teams appointed by Completed
the NOS for inspection of
schools for the purposes of
accreditation.
b. To convey decision of the NOS Work in progress
to schools.
c. To circulate updated list Circulated.
of Accredited Institutions (AIs)
for the month of Dec. '90.
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d. To remind AIs from whom Coordinators' As at Sr. No. 2
signatures blank performa not received.
e. To examine inspection reports received Examined
from the Inspection Teams appointed for
inspection of schools for accreditation.
Printing
Secondary Course Materials
a) English Reader I 20000 copies Printed
b) English Reader II 20000 copies Printed
c) Stories and Fables 20000 copies Printed
d) Social Science (E) I 2000 copies Under Print
e) Commerce Glossary 5000 copies Under Print
f) Home Science
Practical (E) 3000 copies Printed
g) Home Science (H) 5000 copies Printed
Senior Secondary Course Materials
a) Hindi 4 45000 copies Printed
b) Mathematics (H) 3, 4 2000 copies each Printed
c) Mathematics (E) 5, 6 2000 copies each Printed
d ) Physics (H) 10 2000 copies Printed
e ) History (E) 1 to 6 2000 copies each Printed
f ) Home Science (E) 6, 7, 8 2000 copies each Printed
g) Political Science (E) 1 2000 copies Under Print
h) Economics 2 (E) 2000 copies Under Print
i) Commerce (E) 5,6 2000 copies each Under Print
Mailing
a. To send Dispatches of VII X to Secondary completed and Senior
all the remaining outside Delhi. Secondary 75% completed
b. To send Dispatches VII to X to 25% completed
all the remaining Centres in Delhi
c. To make one visit to each Visit made and material will
Centre of Delhi. To settle be removed shortly.
their accounts of Dispatches,
shortfall to be given and
excess material to be taken away.
d. Dispatch of all the materials Work in progress
upto Dispatch 10 to all the
Centres wherever left out.
Examination
a. Issue of Examination material Completed
to the 139 Examination Centres
local and outside.
b. Issue of 3500 Admission Cards to Completed
local candidates.
c. Issue of duplicate cards Completed
to the candidates before the
Examination.
d. Allotment of Bank duties to Completed
the staff of the NOS for purpose
of sending the question papers
to the local Centres.
e. Removal of discrepancies of Discrepancies rectified
the candidates appearing in the
Examination to be held from 15th
Jan. 91.
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f. Appointment of Inspectors for Completed
local and outside Centres
for the smooth conduct of the
Examination.
g. To make all arrangements i.e. Completed
arrangement of Police, Security
Guards and other connected work
for the Examination.
h. To attend to the inquiries of the Completed
candidates and the Examination
Centres.
Establishment
a. Posting of new Junior Assistants. Completed
b. Selection Committee meetings for:
a. Technical Assistant To be fixed
b. Accountant Fixed for 8.2.91
c. Assistants To be fixed.
c. Appointment of Librarian. Postponed.
d. Increment due to staff in Dec, 90. Granted
e. Advances to staff. No request received
f. Police verification/certificate Completed
verification of new appointees.
g. Preparation of service books of Work in progress
new appointees.
h. Leave encashment to staff for the Processed and sent to
year 1990. Accounts Branch.
i. Appointment of Daily Wages Staff. Appointment made
j. Payment of medical claims for the Granted
quarter ending Dec. 90
Purchase
a. Purchase of stationery for the Order placed. Large supply
financial year ending 31.3.91. since received
b. Purchase of computer stationery/ Completed
item
c. Purchase of safety bags. Completed
d. To place order for purchase of Placed with Super Bazar
furniture after quotations.
e. Furnishing of Chairman's Chamber Completed
and Chairman's Committee room.
f. Curtains and flooring for
Director's room. Work in progress
g. Quarterly statement of Work in progress
petrol consumption till
31.12.90
Maintenance
a. Sanitary repair work in 39,
Community Centre. Work in progress
b. Electricity repair work in 39,
Community Centre Work in progress
premises.
c. Cleanliness of water tanks in
all the buildings. Partly done
d. Service contract for typewriters. Given
Accounts
a. Preparation of salary bill of
regular employees for the Completed
month of January 1991 and
disbursement of salary.
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b. Payment of salary bill of Payment made
daily wagers for the month
of December 1990.
c. Pre-auditing, passing and Completed
payment of all printing
bills and other miscellaneous
bills received upto December
1990.
d. Preparation of Income and Completed
Expenditure Statement of NOS
for the month of December
1990.
e. Physical verification of Completed upto December 1990
cash in hand and compilation
of outstanding payments after
closure of cash book.
f. Clearance/Deposit of Bank Under clearance.
drafts (about 10,000) received
from Examination Branch.
g. Release of Grant-in-Aid under 1st Installment of "Plan"
Grant
plan as well as non-plan head received.
from the Ministry.
h. Sending of cheques of Completed
recoveries made from the pay
of regular officials to Bank,
LIC and other organisation
after preparing necessary
schedule for December 1990.
i. Payment of leave encashment to Work in progress
staff.
Audit
a. Internal Audit of R&I Work in progress
Branch and erstwhile RCSCs in
Delhi/N.Delhi.
b. Bank Reconciliation Work in progress
c. Reconciliation of admission Work in progress
fee for July 1990 session
received from Accredited
Institutions.
d. Opening of new account for GPF Work in progress
money.
Computer Unit
a. Internal Test Report Delhi-completed.
Outside Delhi-in process.
b. Preparation of examination Completed
list for the students of
July-August 1990.
c. Preparation of payroll Completed
Monitoring and Evaluation
(from the Chairman's office) Sent in mid January
Sending a survey questionnaire
to all the Accredited
Institutions to get an honest
feed back on quality of
services, receipt of student
materials etc.
A random cross section sample Sent by last week of January
survey from students of
the Bridge, Secondary and Senior
Secondary to get first hand
and direct feed-back (about 500
students randomly selected by
the computer) about student
services, quality of personal
contact programmes, whether the
Accredited Institutions are over-
charging, to make money etc.
FEBRUARY 1991
TARGETS SET ACHIEVEMENTS
DEPARTMENTS
Academic
a. Development of Concept Maps for Work progress
Dispatches 5 to 8 in
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different subjects at Senior
Secondary level.
b. To prepare a pressworthy Completed
manuscript based on the actual
question papers for Senior
Secondary Examination 1991
including Blue Print and
Marking Schemes so that it
could be provided as support
materials to students appearing
in May 1991 Examination.
c. To make a press copy of the Completed
Learning Outcomes in the
Completed subject of Hindi
for the Secondary level
d. Special assignment in In process, expected to
examination relating to be completed in first
receipt of answer-books of week of March.
Jan. 1991 Examination and
their processing for evaluation.
Graphics
a. To prepare
i) Charts for comparative
subjectwise results 1983-87 Completed
ii) Concept Maps for different
subjects Work in progress
iii) Cover designs of Completed
a) Information Bulletin
b) The booklet on Sample
Question Paper for Secondary
course.
c) Decennial Report
d) Compiled examination
question papers. Work in progress.
Accreditation
a. To convey decision of the NOS to Decision communicated
schools which could not be done
during Jan. 1991 because of
confidential work.
b. To remind Accredited Institutions
(AIs) to provide Reminded
missing data
c. To issue letters granting
accreditation to new institutions Issued
as approved by the Chairman, NOS.
d. To update list of accredited
institutions for circulation Completed and sent to
during first week of March, 1991. computer section.
Confidential
a. To arrange cheques from the
Accounts Branch for Work in progress
making payment to paper
setters/moderators.
Printing
Secondary Course Materials
a) Social Science 1000 copies Printed
b) Commerce Glossary (E) 5000 copies Printed
Senior Secondary Course Materials
a) Political Science (E) I 2000 copies Printed
b) Economics (E) 22000 copies Printed
c) Commerce 5 & 6 (E) 2000 copies each Printed
Miscellaneous
Information Bulletin of
National 1000 copies Printed
Open School
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Mailing
a. To send dispatches VII-X to all
the centres - local and outside Completed
b. To remove deficiencies in
dispatches from wherever Completed
received.
c. Calculating reprint requirement
to be sent to Publication Completed
Unit, to get ready for the next
session
d. Contacting all the local centres
for collecting back extra Work in progress
material.
e. Preparing plan, after discussion,
for mailing strategy in Completed
next session.
Examination
a. Answer Book Cell
i) Processing about 50,000
answer books for making Work in progress
bundles for evaluation.
b. Internal Test
i) Sending of results of
Internal Test to 160 centres. Completed
ii) Removal of discrepancies of
Internal Test as soon Completed
as received from centres.
iii) Preparing date sheet and
guide lines for conducting Completed
Internal Test in March 1991
iv) Sending list of candidates
for Internal Test to To be completed
centres of North Eastern
region.
v) Sending Answer Sheets of
Internal Test to centres To be completed
at remote areas
c. Result of Jan'91 External Exam
i) Sending award list of
January, examination to To be completed
computer after evaluation
of scripts
ii) Preparing formats of
Tabulation Register of result Completed
and supplying it to second
computer.
iii) Convening meeting of both
computer firms for co- Completed
ordination in independent
result preparation.
d. May 91 External Examination
i) Preparing date sheet for
May Examination Completed
ii) Contacting about 400
institutions by post or in Completed
person for fixing exam centre
for May Examination.
iii) Sending letters to 34,000 old
candidates seeking Completed
their option of subjects for
appearing in May Examination.
iv) Preparing list of candidates
for May Examination, of Work in progress
42000 new candidates, after
receiving data and fee
from centres.
Establishment
a. Appointment of SAS Accountant Completed
b. Appointment of daily wage
staff (Jr. Asstts, Peons, Completed
Sweepers)
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c. Constitution and meeting of
Selection Committee for Completed
Technical Asstt.
d. Increment to staff due in Feb. 91. Completed
e. Completion of ACR proformas of the
staff ending year 1990 Work in progress
f. Screening of applications
received for Director Work in progress
(Academics), Controller of
Examinations, Education
Officer and Publication Officer.
Purchase
a. Purchase of two Electronic typewriters Work in progress
b. Purchase of jute cloth for
wrapping mailing material. Completed
c. Purchase of furniture for CM's Chamber Completed
d. Purchase of toner for Laser Printer Completed
e. Inviting tenders for purchase of paper Completed
f. Purchase of Answer Sheets
for Internal test. Completed
Maintenance
a. Renovations in the Chairman's office Completed
b. Payment of telephone bills Completed
c. Painting of number plates of staff cars Completed
Accounts
a. Preparation of salary bill of
regular employees for the Completed
month of February 91 and disbursement
of salary.
b. Payment of salary bill of daily
wagers for the month of December 90. Completed
c. Pre-auditing, passing and payment of
all bills and other Completed
miscellaneous bills received upto
January 91.
d. Preparation of Income and Expenditure Completed
statement of NOS for the month of
January 91,
e. Physical verification of cash in
hand and compilation of Completed
outstanding payment after
closure of cash book.
f. Clearance/Deposit of Bank drafts
received from Examination Branch Completed
g. Release of Grant-in Aid under Competed for non-plan done
Plan as well as non-plan For Plan under process
head from Ministry.
h. Sending of cheques of recoveries Completed
made from the pay of regular
officials to Bank, LIC and other
organisations after preparing
necessary schedule for January 91
i. Processing and passing of bills for Completed
Internal Test held in January 91.
j. Processing and passing of bills
expenditure in connection Work in progress
with NOS external examination.
k. Processing and passing of Adjustment
bills for various kind of expenditure Completed
in connection with NOS examination.
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I. Release of second and final For Delhi Completed
installment of service charges Outside Delhi-Work in
for 160 Accredited Institutions. progress
Audit
a. Internal Audit of Account Branch Completed
b. Bank Reconciliation - Revalidation Completed
of Bank Drafts back from bank
and sorting out discrepancies
therein.
c. Reconciliation of admission fee Completed
for July 90 session received from
accredited institutions.
d. Submission of proposal for Completed
provision of CPF/GPF/ Pension
and Gratuity Funds in the Budget
Estimates after consulting the
budget estimates of NCERT and IIT
Delhi.
e. Submission of proposal for Completed
investing the money received
on accounts of CPF/GPF contributions
from the staff of NOS in remunerative
schemes approved by Govt. of India.
f. Finalisation of Income-tax in for all Completed
employees of NOS.
g. Preparation of Broad sheets of GPF Completed
and other advances.
h. External Audit from A.G.C.R. to be got Completed
conducted.
Computer Unit
a. Internal Test Report Completed
b. Examination list of candidates Completed
appearing in May 1991 examination.
c. Payroll Completed
d. Attendance sheet to all accredited Completed
institutions.
Monitoring and Evaluation
a. Letter to all accredited 9 out of 43 have
institutions of Delhi (43) if regretted
they wish to continue partnership
with NOS
b. 500 letters sent to a random 221 answers were received
sample of students from and processed
different centres for frank and
anonymous answers about student
services, difficulty of study
materials, fees charged by centres
etc.
c. An evaluation letter was sent 52 answers have been
to all Accredited Institutions received, others remained
to let us know how well we are
doing and of deficiencies in the
receipt of study materials and
about the conduct of Internal tests
etc. (155 AI's)
d. A 2 day training for the senior Dates fixed for March
officers and officials upto the 15-16
rank of SO is being planned for
March.
e. Equivalence and eligibility for Chairman met the VC and
admission to Delhi University (DU) Committee 35 students
taken up with Equivalence Committee have been admitted, but
and with DU and a discussion meeting the one year gap is
with the VC planned objected to by DU
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