(viii) The stock of equipment, apparatus, furniture, library books etc. available with the applicant has been examined and found adequate for the purpose of the proposed project

(ix) The State/UT Government should hereunder specifically make a mention about the quality of the work and the reasonable of the estimates

(x) as far as the State/UT Government is aware, no similar and earlier publication/(especially in the case of definitive/reference works like dictionaries etc.) is available at present

2. The State/UT Government therefore, recommends that a grant of Rs…, (Rupees______only) may be considered for sanction by the Government of India for publication of the book.

Ref No. : _____________

Station: ________ Signature ____________

Name (in capitals)_____________

Designation __________(not below the rank of Deputy Secretary)

Department ____________

Office seal

The English Language Teaching Institutes in the country (the ELTIs/RIEs) have a major role to play in the teaching and learning of the English language in India. They are the principal agencies in the states to train English language teachers at the school level (Secondary and higher secondary). With their knowledge of local conditions and contacts in the State administration, they are especially well-placed to do this job. In terms of geographical spread, too, they are reasonably well-placed to serve a country so vast as the sub-continent: there are 2 RIEs (Regional Institutes of English), one at Bangalore in the South and one at Chandigarh in the North. The RIE, Bangalore caters to the four southern states (Andhra Pradesh, Karnataka, Kerala and Tamil Nadu) while the RIE, CHANDIGarh looks after the states of Pubjab, Haryana, Himachal Pradesh and Jammu and Kashmir. The states of Maharashtra, Gujarat, Rajasthan, Madhya Pradesh, Uttar Pradesh, Bihar and West Bengal have an ELTI each, although in some cases the original ELTI has now become a part of the Languages Studies Division/Department of Languages of the State Council of Educational Research and Training. More recently two more ELTIs have come up-one in Assam (at Guwahati) and one in Orissa (at Bhubaneshwar).

2. For a variety of reasons, however, the working of these institutions have not been uniformally satisfactory. While some have done excellent work and have remained in the very forefront of ELT activities, others have barely been able to conduct their routine training programmes and in some cases, not even that.

3. The Cental Institute of English and Foreign Languages has been repeatedly drawing attention to the need for strengthening the ELTIs/RIEs so that they can discharge thei9r responsibilities better and more effectively. The Annual Conference of English Language Teaching Institutes, Educational Secretaries, Directors of Education and other educational administrators organised by the CIEFL, Hyderabad at several of its meetings has discussed this question at length and emphasized the importance of strengthening the ELTIs/RIEs.

4. Keeping all this in mind the (then) Union Ministry of Education set up in 1984-85 Visiting Committees, organized and Co-ordinated by CIEFL, to go round the country visiting the ELTIs/RIEs and make an on-the-spot study of their needs and requirements. Based on the reports of the Visiting Committees (1985) and in consultation with the CIEFL, the Ministry of Human Resource Development, Department of Education, (Languages Division), has now drawn up a scheme of financial assistance to the English language teaching institutions (ELTIs/RIEs) under which assistance is available under all but one head on a 100 per cent basis. It is hoped that this scheme, then operational, will go a long way in improving the teaching and learning of English in the Schools in the country by toning up the working of the ElTIs/RIEs.

1.1 The scheme will be in operation, for the remaining 8 years of the 7^th Plan (1987-88; 1988-89; 1989-90). It provides for additional staff support (1 Reader and 2 lecturers per ELTI; one Professor, one Reader and one lecturer for each RIE) for initiating or enlarging extension work/materials production; augmenting teacher training activities. Such staff would have to be appointment purely on deputation or short-term basis only. It provides for the payment of stipends to participants at rates admissible in the states for teachers on training programmes in other subjects; book-kits for each participant of the value of Rs. 200/- per head) and prizes for Rs. 500/- each and second prizes of the value of Rs. 300/-). It is expected that the training courses which qualify for these stipends, awards and book-kits will be of a 3 months’ duration, at the ELTIs and 4 months’ duration at the RIEs. ELTIs are expected to run 3 courses per year; the RIEs 2 courses per year.

Besides toning up and strengthening the training programme the scheme also provides for augmenting various other academic activities at the ELTIs/RIEs as shown below at 1.2 to 1.4,

1.2 A sum of Rs. 8 lakhs per year is available for supporting the teaching of English in rural, especially tribal areas: production of special instructional material for tribal children; pilot projects to try out such materials and other ralated activities can be supported under this head.

1.3 Class-room oriented, need based research.(Rs. 2 lakhs per year).

1.4 Workshops and Seminars (Rs. 2 lakhs per year).

1.5 Considerable funds are also available for the acquisition of books (Rs. 4 lakhs per year) : assistance towards the purchase of equipment and capital projects (Rs. 8 lakhs per year).

2. Eligibility

English Language teaching institutions founded prior to 1984 are eligible to receive grants under this scheme as outlined above. The institutions are:

1. Regional Institute of English, Banalore.

2. Regional Institute of English, Chandigarh.

3. English Language Teaching Institute, Allahabad.

4. English Language Teaching Institute, Bhopal.

5. State Institute of English, Maharashtra, Aurangabad.

6. Institute of English, Calcutta.

7. Department of Education, State Council of Educational Research and Training, Patna.

8. Language Studies Division, State Institute of Educational Research and Training, Udaipur.

9. H.M. Patel Institute of English Training and Research, Vallabh Vidyanagar, Gujarat.

The two newly set up ELTIs at Guwahati (Assam) and Bhubaneshwar (Orissa) can be assisted under this scheme with a block grant limited Rs. 4 lakhs per year (for both the ELTIs) on a 50% matching basis.

3. Conditions of Grants

The grant will be sanctioned subject to the following conditions :

(i) The ELTI/RIE (henceforth, Institute) should be recognised by the State Government as the Principal Advisory Body for the Teaching of English, including the framing of syllabi, conduct of examinations and production of textbooks and other teaching materials.

(ii) The Institute should be represented on all Boards/Committee dealing with the teaching of English, in particular, the State Education Board (SEB) and the State Council of Educational Research and Training.

(iii) The Institute should have, preferably, adequate autonomy from the State Government for its effective functioning and should have, if possible, a Governing/Advisory Body consisting, among others, of a representative each of the Ministry of Human Resource Development, Department of Education and the CIEFL.

(vi) The Central Institute of English and Foreign Language has been entrusted with the responsibility of administering the scheme and monitoring the programmes for which funds are provided assistance under this scheme are expected to work in work in close collaboration with the CIEFL. An expert member from the CIEFL will be associated with each institute seeking funds under this programme. He will monitor the centrally assisted projects at the institute and also offer expert guidance as and when necessary. Also, where staff positions are filled, paid for under this scheme, it is expected that an expert from the CIEFL will be associated as a member of the Selection Committee.

(v) The Project/Activity for which grant is given will be open to inspection by an officer of the Ministry of Human Resource Development, Department of Education or a representative of the CIEFL, Hyderabad.

(vi) The accounts of the expenditure incurred out of the grant sanctioned by the Government of India and the contribution of the Institute State Government, should be maintained properly.

(vii) Utilization Certificates alongwith the Audited Statement of Accounts will be furnished by the Institute to the CIEFL, Hyderabad in respect of the grants made to them.

(viii) Such number of copies as the government of India may decide of all the publications/reports etc. brought out with its assistance shall have to be suplied to the Government of India free of cost,.

(ix) The Institute shall have to give an undertaking that the work to be lundertaken with the grant will be completed within a reasonable time and that the grant shall only be utilised for lthe purpose for which it is sanctioned.

(x) When the Government of India/State Government/UT have reason to believe that the sanctioned money is not being utilised for approved purposes, further payment of grant may be stopped, and the management may have to refund such amounts as have been already granted.

(xi) The Institute, when requested by CIEFL, should offer facilities for setting up study centres and organising contact programmes for CIEFL correspondence courses.

4. Procedure for Applying for Grants

Application for assistance should be made in the prescribed form (copies enclosed), in duplicate, one copy to be sent to the Director, CIEFL and the other copy to the Deputy Educational Adviser, Department of Education, Languages Division, Ministry of Human Resource Development, Shastri Bhawan, New Delhi.

In each case the application will have to be forwarded by the State authority competent to do so: the Education Secretary of the State Government concerned. In the case of the RIEs which come under the jurisdiction of more than one State government, the Chairman, Board of Governors will forward the application.

5 Sanctioning of Grants/Release of Funds

The applications from the ELTIs/RIEs will be scrutinized at the CIEFL by a screening Committee. The Director, CIEFL will then forward the applications, with his recommendations, to the Ministry of Human Resource Development. A Grants Committee at the Ministry will finally sanction the grants.

Funds will be released by the Ministry to the CIEFL which, in turn, will release the amount to the appropriate authority in the state competent to receive the Central funds on behalf of the ELTI/RIE. The CIEFL may release the funds either in a lumpsum or by instalments, as the case may be, depending on the projects for which assistance has been sought.

The accounts of the expenditure incurred out of the grant sanctioned by the Government of India and the contribution of the ELTI/State Government, should be maintained properly. Second or subsequent instalment during the year will be paid on the basis of statement of expenditure and the progress of physical performance. No grant, however, will be released during a financial year after close if 9 month of the previous financial year of the institution or 15 months from the date of first sanction of grant, if the audited accounts and the Utilization Certificates are not received by that time. The final instalment of grant will be released on receipt of utilisation certificate for the grants already sanctioned and audited statement of accounts in respect of the expenditure incurred on the project from CIEFL, Hyderabad.

6. Monitoring the projects

All the schemes for which funds are sanctioned will have to be executed in consultation with, and under the guidance of the CIEFL, Hyderabad. The CIEFL will set up an appropriate machinery for the purpose.

APPLICATION FORM

From

The Director

__________________________

__________________________

To

Through :

OR

The Chairman
Board of Governors

Sir,

I submit herewith an application for grants under the mentioned above scheme in respect of the plan attached herewith for strengthening the RIE/ELTI in the State(s) of _________________.
I certify that I have read the Rules and Regulations governing the scheme and undertake to abide by them. I further agree to the following:

(a) Assets created out of the grant given by the Government of India through the CIEFL will not be transferred to any persons/institution without the prior concurrence of the Government of India.

(b) The project/activity for which grant is given shall be open to inspection by a representative of the Government of India or CIEFL, Hyderabad. The projects/activities for which assistance is now being sought will be executed in close collaboration with the Designated expert members from the CIEFL.

(c) 50% of the expenditure involved in the implementation of projects under Capital expenditure will be met by the State Government/the management of the Institute.

(d) The grant will be utilised only for the purpose for which it is sanctioned. The project/scheme/activity will be executed within a reasonable time and under the guidance of CIEFL, Hyderabad.

(e) Progress reports about the execution of the plan for which grants are made will be furnished at regular intervals, as may be desired by the CIEFL/Govt. of India.

(f) If the State or the Central Government has reason to believe that the affairs of the RIE/ELTI are not being properly managed or the sanctioned money is not being utilized for approved purposes, further instalments of grant will be stopped and the managed of the grantee institution will undertake to refund such amounts as have been granted till then.

(g) A utilization certificate alongwith an audited statement of total expenditure incurred out of the grants given by the Government of India disbursed through CIEFL will be furnished.

(h) Such number of copies as the Government of India may decide of all the publications/reports etc. brought out with its assistance will be supplied to the Government of India; and also to the CIEFL, Hyderabad.

(i) The ELTI, when requested by CIEFL will offer facilities for setting up of study Centres and organizing contact programmes for the Correspondence course of the CIEFL.

PART - I

1. Name and address of the Institution applying for the grant

2. Status of the Institute :

    (a) A separate English Language Teaching Institute :

    (b) Part of a larger establishment (specify the establishment)

3. The Officer-in-charge (Director of the Institution)

4. Which is the controlling Authority of the Institute? Is there a Board of Governors?

5. Indicate the official body in the State/UT authorised to received the Central Grant on behalf of the Institute

6. Details of grants asked for :

Attach sheets separately giving details about :

a. Schemes and Projects under which grants are required (see note about financial assistance to ELTIs/RIEs for schemes and projects under which funds are available)

b. Justification for each proposal taking into account existing resources/facilities and the additional work/project etc., contemplated for which funds are needed

c. In respect of time-bound projects (e.g. research projects) indicate the time within which the project is expected to be contemplated.

7. Abstract of the Plan indicating the total financial outlay needed

Signature :______________
Designation : ___________
Office Stamp:___________

PART-II

Recommendation of the State Government/Chairman, Board of Governors.

This application from____________(institution) is forwarded duly recommended to the Director, Central Institute of English & Foreign Languages, Hyderabad/the Deputy Educational Adviser, Department of Education, Languages Division, Ministry of Human Resource Development, Government of India. It is certified that :

1. The Institute is recognised/maintained by the State Government and is responsible for the training of English teachers at the Secondary School level in the State(s) of ___________.

2. The Institute is/will be represented on all Boards/Committees dealing with the teaching of English.

3. The application has been examined and it is found that it is covered under the Central Scheme of financial assistance to English Language Teaching Institutes for raising the standard of English Language Teaching.

4. The plan submitted by the Director_______ (name of the institution) is absolutely essential for raising the standards of teaching English in the region.

5. The State Government/The Chairman, Board of Governors of ________agrees to meet the balance of expenditure in respect of any scheme in the plan for which the central assistance may fall short of the estimated expenditure. In particular, the State Government/the Chairman, Board of Governors undertakes to meet 50% of the expenditure involved in the implementation of Capital Projects.

6. The State Government/The Chairman, Board of Governors of ______therefore recommend(s) that grants as indicated below may be given under the Central Government scheme of financial assistance.

1. Year

PART-III

From
The Director,

Central Institute of English & Foreign Languages, Hyderabad 500 007.

To

The Deputy Education Adviser,

Department of Education, Language Division, Ministry of Human Resource Development, Government of India, Shastri Bhawan, New Delhi-110001

I am forwarding herewith a copy of the application received from the Director_________(name of the Institute) through the Chairman, Board of Governors________/The Education Secretary, Government of______.

2. The application has been examined at the Institute and is found to be in order.

3. It is hereby certified that the projects/schemes for which grants have been asked for by the Director________ are essential to enable the _________ to function more effectively in discharging its responsibility towards the training of English Language Teachers in the region and improve the standards of English Language Teaching.

4. The Plan submitted by the Director_________ is recommended for acceptance by the Government of India with the following modification (see attachment)/as they are.

Director,
CIEFL, Hyderabad.

INTRODUCTION :

The Union Department of Education will administer during the Seventh Five Year Plan period (1985-90) the following Scheme for providing limited financial assistance to individuals and voluntary organisations for publication of books etc. as one of the modalities for promotion of language. The former schemes operated in this field were confined to the Indian language, while the present scheme would be operated also in respect of the English language, in view of the keenness evinced by the late Prime Minister, Smt. Indira Gandhi, in strengthening the facilities for English Language Teaching in the country

1.2  To the extent the Scheme relates to Urdu and Sindhi, the Scheme will be administered respectively by the Bureau for Promotion of Urdu, and the Central Hindi Directorate (or such other Institution as eventually designated), as provided in para 6.1 hereunder

2. OPERATIONAL CRITERIA:

2.1 The scheme would be operated under exclusive heads of account for each of the languages as indicated below:-

(i) Hindi (including Avadhi, Bhojpuri, Dogri, Garhwali, Kumaoni, Magahi, Maithli, Rajasthani, Vraj, etc.);

(ii) Sanskrit (including Prakrit and Pali);

(iii) Sindhi (both in Devanagari and Arabic scripts);

(iv) Urdu (including Arabic and Persian, and Urdu both in Persian and Devanagri scripts);

(v) The other Indian Languages listed in the Eighth Schedule to the Constitution of India, and their derivatives; and

(vi) English.

2.2 The tribal dialects would be related, for purpose of the scheme, to one or other of the scheduled languages, as the case may be

3. EXTENT OF ASSISTANCE

3.1 The assistance sanctioned under the scheme shall not exceed 80% (eighty per cent) of the total approved expenditure for the publication in question, and 100% for descriptive catalogues of rare manuscripts. For this purpose, a print-order limited to 500 copies is assumed for Descriptive catalogues, and 1100 copies for other publication

3.2 Such expenditure may provide (where no permanent establishment exists) for honorarium for the author/editor/translator, preparation of manuscript (including calligraphy/typing), cost of paper, proof reading and vetting, printing and binding. Building rent, travel expenses equipment (like typewriter) and furniture, postal expenses etc. shall not be admissible

3.3 Assistance shall not be considered for meeting previous liabilities or debts as such, or to cover a prospective budget deficit or shortfall in the grant-in-aid admissible from a Government Source

3.4 Any decision in regard to approved expenditure shall totally rest with the Ministry

3.5 The total approved estimate of expenditure shall first be reduced by the quantum of assistance approved/paid for the same project from any other source of public funds such as another department of the Central Government/a State Government/a local public authority/ a quasi-Government/autonomous body of the Centre or of a State, before deciding the amount of assistance to be provided under the scheme

3.6 The request which qualify under the scheme shall be considered on merits taking into account the recommendations of the Grants Committee for the respective languages, provided the Chairman of each Committee shall be competent to approve of a fresh grant in appropriate/urgent cases in consultation with the Controller of Accounts attached to the Ministry, subject to reporting of such decision(s) in the next meeting of the Committee

4. SCOPE OF ASSISTANCE:

4.1 The following kinds of publication qualify for consideration under the scheme:

(i) Books of reference like encyclopaedias, books of knowledge anthologies and compilations bibliographics and dictionaries; in the case of the dictionaries (which could be in one or more languages) the expenditure would be met from the sub-head of account relating to the base language of the dictionary;

(ii) Descriptive catalogues of rare manuscripts in such format as may be prescribed by the Government, with a print order not exceeding 500;

(iii) Self-instructors for a language written in other language media;

(iv) Critical edition and/or publication of old manuscripts with or without translators (in other Indian Languages or English);

(v) Original writing on linguistic, literary (excluding fiction drama and poetry), Indological, social, anthropoligical and cultural themes;

(vi) Translation and publication in an Indian Language or in English, of books on themes listed in (iv) originally published in another Indian or foreign language;

(vii) Transliteration and publication of classics from one Indian language into another Indian language with or without translation;

(viii) Reprint/revised edition of rare books published more than 30 years ago and remaining out of print;

(ix) Any other kind of publication as may be individually accepted as conductive to the promotion of an Indian language

5. ELIGIBILITY

5.1 Voluntary organisations/Scoieties/Charitable and owments/ trusts which are registered under the relevant Central or a State Act prevalent for the time being, as well as individuals who are book in question and hold the copyright thereof(excluding commercial publishers) shall be eligible to apply for assistance;

Provided that the applicant organisation is not of the kind as is registered/incorporated or functions in a manner that profits of any kind arising from its activities are distributed among its members or shareholders in the form of bonus or divided.

5.2 The academies and organisations set up, registered and funded by the State Governments for purpose of promotion of the language, shall also be eligible to apply. Likewise, the universities shall be eligible to apply (through the State Government in the case of State universities, and through the University Grants Commission in the case of Central Universities) in respect of projects which have not been fully funded by the State Governments concerned or by the University Grants Commission.

5.3 The Government may, on certain conditions and on the recommendations of the Grants Committee for Sanskrit, assist a university or a registered voluntary organisation or a commercial publisher of establishment repute, for the reprinting of those of the out-of-print Sanskrit works as may be approved by the Committee from time to time. Such assistance may be rendered by the purchase and sale by the Rashtriya Sanskrit Sansthan of 500 copies of each such reprint at an appropriate lower price as approved, provided the publisher shall, within a period of three years from the date of the first purchase order, be bound to supply to the Sansthan additional copies limited to 300 at the same price, if required. In selling the copies, the Sansthan shall observe the instructions that may be issued by the Government (F.No. 10-1/81-Sk.2).

5.4 The Government may, after obtaining such advice as necessary, commission individual scholars, universities and registered voluntary organisations, to undertake the production of literature of the kind listed in paragraph (4.1) subject to the provisions of the scheme.

6. SUBMISSION OF APPLICATION

6.1 The application for assistance for publication shall be submitted to one of the following as the case may be in the prescribed proforma for publication, individually in respect of each book, through the respective State Government, which shall make its recommendations as in the relevant proforma:-

The Director,

Bureau for Promotion of Urdu, West Block No. 8, R.K. Puram, New Delhi-110066.

The Director,

Central Hindi Directorate, (Sindhi Cell) West Block No. 7, R.K. Puram, New Delhi-110066.

The Deputy Educational Adviser (Sanskrit),

Department of Education, Government of India, Shastri Bhawan, New Delhi-110001.

The Director(Languages),

Department of Education, Government of India, Shastri Bhawan, New Delhi-100011

6.2 It shall be open to the Ministry to entertain an application direct in appropriate cases, and also to make such inquires about the applicant and the proposal in question as deemed necessary.

6.3 The application shall be submitted in duplicate accompanied by the documents indicated in the relevant proforma.

6.4 Where the proposal involves a publication/reprint/revised edition, one copy of the manuscript/old edition should be sent with the application, ensuring that the applicant retains master copy with himself. Also, a descriptive list of the previous publications (if any) brought out by the applicant should be sent, besides a Project Report indicating the title, them-content and the positional value of the proposed publication in the field to which it relates, the professional competence, the financial and establishment support available for the project itc.

6.5 The application may be submitted any time of the year, for consideration at appropriate stages, subject to availability of funds and administrative convenience.

7. CONDITIONS OF GRANTS.

7.1 The grantee shall execute a BOND (in the attached proforma) prior to the drawal of the sanctioned grant, to the effect that the work to be undertaken with the grant shall be completed within a reasonable time not extending beyond a year from the date of sanction of the first instalment or the deadline as extended by the Government on the grantee’s prior request, and the grant shall be utilised only for the purpose for which it is sanctioned. Failure to do so will render the organisation liable to refund to the Government the grants released in full, with such interest thereon as the Government may decide. There shall be no bond in the case of purchase of copies of books.

7.2 In the case of purchase of copies of books, the payment due shall be sanctioned in a single instalment on receipt of the bill after the relevant process is completed as detailed in paragraphs 8.3 & 8.4.

7.3 In the case of publication, the approved grant shall be released in suitable instalments as decided by the Government depending on the nature and progress of the project, and in no case shall be released in a single instalment.

7.4 It shall be open to the Government to issue from time to time to the grantee such suggestions/directions on the format and contents of the approved publications as found necessary, and it shall be binding on the grantee to comply with the same. In the case of critical editions of manuscripts such instructions may cover notes, comparable recensions, a study of the authenticity of available texts, appendices/indices, biographical note on the author etc.

7.5 The release of the final instalment (being not less than one-third of the total approved grant) shall be considered only after receipt of the following from the grantee:-

(i) The accounts in respect of the total expenditure on the entirety of the project, as certified by a Chartered Accountant, (and in the case of the universities, certified together by the Finance/Audit Officer and the Registrar),

(ii) The utilisation certificate in respect of the previous instalments, as certified by the same Chartered Accountant;

(iii) The report of satisfactory completion of the project duly signed by the grantee over his scale, if any; and

(iv) Five complimentary copies of the book as finally published.

7.6 The listed price of the book/publication brought out with assistance under the scheme shall be determined with the prior approval of the Government of India.

7.7 Once the estimates etc., of a project have been approved as reasonable and the grant determined on the basis of such estimates, they shall not be modified by the applicant without the prior approval of the Government of India.

7.8 No assets created out of the grant paid by the government shall be transferred to any person/institution without the concurrence of Government of India. Should, at nay time, the grantee organisation/institution cease to exist, the equipment purchased out of the Government grant shall revert to the Govt.

7.9 The accounts of the organisation/institution will be properly maintained and submitted and shall be open to check by a representative of the Government of India or the State/UT Government, as and when required.

7.10 If the Central or the State/UT Government has reason to believe that the affairs of the organisation/institution are not being properly managed, or that the sanctioned money has not been utilised for approved purposes, the Government of India may then forthwith stop payment of further instalments of grant, and also recover from the grantee such money as the Government may decide in relation to the sanctioned grant.

7.11 The applicant will exercise the utmost economy in his/its working, especially in respect of expenditure out of the Government grant.

7.12 Progress reports on the project/scheme will be furnished at regular intervals of 3 months.

7.13 If the grant released exceeds 80%of the actual expenditure on approved items after deducting the State Government grant, if any, from the total actual expenditure, then the difference shall be refunded to the Government of India.

7.14 The title page of each of the publications should bear the following entries:-

"published with financial assistance from the Government of India, Department of Education, vide sanction No.

_____________ dated _______________".

"Copyright vests with.__________________________ ".

8. PURCHASE OF COPIES OF BOOKS

8.1 Assistance may also be rendered by way of purchase of copies of books of the kind listed in paragraph 4.1 in numbers as may be decided by the Government (and in no case exceeding 200 copies, except as specially indicated in para 5.3), provided the books in question have not been published with assistance under this scheme. However, books for which recognition has been given by way of State awards in cash or through citation shall also be eligible for this purpose.

8.2 The requests for the purpose (to be made as in the enclosed form) shall be submitted direct to the concerned authority indicated in para 6.1, by individual authors/editors/translators publishers/voluntary organisations/universities, holding the copyright, excluding commercial publishers are indicated in paragraph (5.3 ).

8.3 While submitting the request for purchase of copies of a book, the applicant shall also send five complimentary copies of the book, provided the Government may accept a minimum of two copies depending on the price of the book and other circumstances. The complimentary copies shall not be returned.

8.4 As and when the decision to purchase the approved number of copies of book is communicated by the Government to the applicant, the latter shall also be provided with a list of libraries and persons to who the copies in the numbers specified should be despatched by registered parcel by the applicant. In the bill for the purchase, the applicant shall make a 25% discount on the listed price of the book, and thereafter, add for expenses on packing (at the rate of 20 paise per copy) and on registered parcel, which together shall also be borne by the Government. The relevant bill, accompanied by the postal receipts (in original) for despatch of the copies, shall be submitted by the applicant for sanctioning payment.

9. MISCELLANEOUS

9.1 The grantees provided with assistance under the scheme shall, in respect of their publications in Hindi (under the language grouping indicated in para 2.1), fully implement the Official Language Policy of the Union Government as enunciated in the Constitution of India, the Official Language Act of 1963 and the Official Languages (Use for the Official purposes of the Union) Rules of 1976.

9.2 The foregoing provisions, read with the proformas attached herewith, shall together constitute the rules of the scheme.

PROFORMAS ATTACHED

(i) Request for purchase of copies of book (para 8.2)

(ii) Request for assistance for application, indicating the terms and conditions of grant (Para 6.1)

(iii) Application accompanying the Request, (Para 6.1)

(iv) Recommendations of State/UT Government on the application.(Para 6.1)

From Station___________

Date: _________________

To,

The Director, (For Urdu language)

Bureau for Promotion of Urdu, West Block No.8, R.K. Puram, New Delhi-110066

The Director, (For Sindhi Language)

Central Hindi Directorate (Sindhi Cell), West Block No.7, R.K. Puram, New Delhi-110066

The Dy. Educational Adviser (Skt.) For Sanskrit language)

Department of Education Government of India, Shastri Bhawan, New Delhi-110001

The Director (Languages) (For other languages)

Department of Education, Government of India, Shastri Bhawan, New Delhi-110001

Sir,

I request the Department of Education to consider purchase of copies of the book written/published/written and published by me/us, as per following details:-

(i) Title of the Book (Volume Number,if in more than one volume)

    (a) In Roman Script

    (b) In the language script

    (c) English translation of the title

(ii) Language in which written

(iii) Script in which written

(iv) Name of author

(v) Year of publication

(vi) Is this an original work/translation?

(vii) If the book contains translation,indicate the source language(s) of translation

(viii) If the book is a reprint/revised edition,indicate the years of previous issue(s)

(ix) Theme-content of the book.

(x) Total cost of production of the book and number of copies printed

(xi) Listed price as printed on the book

(xii) Is the applicant the author/editor/translator/publisher of the book?

(xiii) Indicate the full name and address of the holder of the copyright of the book and whether the author/editor/translator/publisher

(xiv) If the copyright is held by someone other than the author, give the full name and address of the author

(xv) Has the Union Department of Education (or a State/UT Govt.) provided any financial ssistance for publication of the book? If so, furnish details, indicating the number and date of the this Ministry’s relevant letter

(xvi) Has the Union Department of Education (or a State/UT Govt.) purchased copies of this book earlier ? If so, furnish details, indicating the number and date of this Ministry’s relevant letter

2. I agree to a 25% discount on the price of the book under consideration, if approved for purchase of copies thereof.

3. I further understand that the Department of Education may decline my request without indicating thereasons therefor.

Yours sincerely,
SignatureName (in capital),
Designation & Seal(if the applicant is a voluntary organisation)
Enclosure: 5 complementary copies of the book
Note: Each application shall be made in respect of one book only.

Request under the Scheme of ‘Financial Assistance for PUBLICATIONin Indian Languages and in English
From
Station_________
Date __________
To
(For Urdu language)
The Director,

Bureau for Promotion of Urdu,R.K. Puram, West Block No.7, R.K. Puram, New Delhi-110066

(For Sindhi language)

The Director,

Central Hindi Directorate(Sindhi Cell) West Block No.8, R.K. Puram,(New Delhi-110066)

(For Sanskrit Language)

The Dy. Educational Adviser(Skt.)

Department of Education, Government of India, Shastri Bhawan, New Delhi-110001

(For other Languages)

The Director(Languages),

Department of Education, Government of India, Shastri Bhawan, New Delhi-110001

(To be sent to the concerned authority)
I submit herewith an application (in duplicate) for a grant under the Scheme of ‘Financial Assistance for PUBLICANTION in Indian languages and in English’. This is for publication the book entitled ____________ in the _____________language.
2. I certify that I have read the rules of this scheme, and on behalf of the Management (in case of voluntary organisations) I undertake to abide by them.

3. I certify that I am competent to sue and be sued in the name of the applicant voluntary organisation in accordance with its registered Memorandum of Association and Rules.

Yours faithfully,

Signature
Name(inCapitals)
Designation
Office Seal

(Para 6.1 of the Scheme)To be submitted in duplicate Information to be furnished below each entry
Scheme of Financial Assistance for PUBLICATION in Indian Languages and English

APPLICATION

Part I - for the application

1. Name of the Applicant. (Status to be specified i.e. whether the applicant is an individual or an organisation/institution affiliated to any other orgainisation or independent in itself, whether registered or not.)

2.(a) Title, language and name of author, of the proposed publication. (In case of Descriptive Catalogues of manuscripts, give full details of the mss with thematic classification, exclusively for each language.)

    (b) In how many volumes in all is the book to be published?
  
    (c) If a multi-volume publication, indicate the volume number(s) for which financial assistance is sought.

3. Thematic content of the proposed publication.

4. Is the present request in respect of the first edition or a reprint? If a reprint, what is the date of the first edition?

5. What is the status of the applicant vis-à-vis the proposed publication?(author/editor/translator/publisher).

6. What is the position of copyright in respect of the proposed publication?

7. TOTAL ESTIMATED EXPENDITURE FOR THE PUBLICATION
(To be limited to:-Print-order of 500 copies for catalogues of rare manuscripts; Print-order of 1100 copies for other publication).Generation Cost

(a) Author’s/Editor’s/Translator’s honorarium Rs.

(b) Typing/Calligraphy charges @ Rs.__________per Rs.
page for_____________pages.

PRODUCTION COST

No. of volumes in which the book is to be published. Estimated No. of printed pages (Volume-wise) size of the book.

Print-run (No. of copies to be printed.)
(Note: The following should be for each volume, in case of multi-volume publication).

(c) Composing of text-matter; (Printed areas)

    (i) English
    (ii) Sanskrit
    (iii) Other languages
    (iv) Photocomposing of text
    (v) Plate, diagrams, colour.
    (vi) Total COST OF COMPOSING

(d) Proof-reading/vetting charges
   
(e) Cost of printing of text (letter-press or offset) Rs.
   
(f) Cost of printing of covers
   
(g) Cost of paper                        Size            Wt.         Rate per ream         Total
        (i) Variety of paper
        - Cream Wove
        - Maplith
        - Art paper
        - Any other variety
        (ii) Cover paper
        - Art Card
        - Pulp Board.

                                                                             TOTAL COST OF PAPER Rs.
       
(h) Binding
       
        (i) Style of binding (paperback/hardbound/any other)
        (ii) Total binding cost, @ Rs.___________ per copy, for ___________ copies. Rs
        (iii) Packing and forwarding charged Rs._________________

                                                                                                 Grand Total: Rs.

8. Amount of Government of India grant sought under the scheme.

9. SOURCE (S) from which the balance of expenditure would be met.

10. Are suitable facilities for undertaking the project available with the applicant? Please indicate these in detail.

11. The time required recknoning from payment of the first instalment of the grant, if approved) to bring out the publication.

12. Value of the assets of the organisation/institution.
    (a) Building(s)
    (b) Furniture
    (c) Equipment
    (d) Library books.
    (e) Any other kind
                                                                                         TOTAL _____________


13. Details of assistance received during the last 5 years from the Central/State Government/other public authorities:

Year Grant received Purpose Name of the sanctioning authority

14. Whether a request for financial assistance has been made to the government of India earlier. If so, with what results?

15. Brief description of the activities of the applicant organisation.

16. LIST OF PAPERS/STATEMENTS TO BE ATTACHED (IN DUPLICATE)

    (a) Information Note/brochure/prospectus of applicant.

    (b) If the applicant is an organisation, the constitution of the board of management, with particulars of each              member; also an attested copy of the Registration certificate.

    (c) The latest available annual report.


    (d) The audited accounts for the last year, with a copy of the certified balance sheet.

    (e) In case of publication work, one copy of the MANUSCRIPT, together with the author’s certificate authorising              its publication by the applicant.

17. I/we certify that a master copy of the manuscript(for a new publication)/old edition (for a proposed reprint) is available with the applicant.

Signature
Name (In capitals)
Designation
Office seal

PART-II

Recommendation of the State/U.T. Government of _________ The application from________ is forwarded duly recommended, to the Department of Education, Government of India, New Delhi, with the following comments:-

(i) The State/UT Government is satisfied with the bona fides of the applicant

(ii) The application is for financial assistance for publication/reprint of the book entitled_________ in the _______ Language.

(iii) The application has been examined, and qualifies for consideration under the scheme of Financial Assistance for PUBLICATION in Indian Languages and in English.

(Iv) The purpose for which the application is being recommended will materially enrich the stock of available publications in the _________ language, for the following reasons: ____________.

(v) The applicant has the professional competence, financial and establishment support, required to execute the project for which assistance has been sought.

(vi) Assistance under the State/UT Government codes/rules is/is not admissible, and has/has not been given to the applicant for the same project.

(vii) The grants given by the State/UT Government to applicant during the last 5 years were as follows:-

        Year          Amount              Purpose              Whether properly utilised

(viii) The stock of equipment, apparatus, furniture, library books etc. available with the applicant has been examined and found adequate for the purpose of the proposed project.

(ix) The State/UT Government should hereunder specifically make a mention about the quality of the work and the reasonableness of the estimates.

(x) As far as the State/UT Government is aware, no similar and earlier publication (especially in the case of definitive/reference works like dictionaries etc.) is available at present.

2. The State/UT Government, therefore, recommends that a grant of Rs._________(Rupees_________) may be considered for sanction by the Government of India for Publication of the book.

Reference No.______
Signature__________
Name(in capitals)__
Designation________
(Not below the rank of Deputy Secretary)
Department_________
Office seal__________

Note: Please score out the entry not applicable.

Forwarded to :-
To
(For Urdu language)
The Director,
Bureau for Promotion of Urdu,R.K. Puram, West Block No.7, R.K. Puram, New Delhi-110066

(For Sindhi language)
The Director,

Central Hindi Directorate(Sindhi Cell) West Block No.8, R.K. Puram,(New Delhi-110066)

(For Sanskrit Language)

The Dy. Educational Adviser(Skt.)
Department of Education, Government of India, Shastri Bhawan, New Delhi-110001
(For other Languages)
The Director(Languages),
Department of Education, Government of India, Shastri Bhawan, New Delhi-110001

(To be sent to the concerned authority)

BOND

Know all men by these presents that _____________an Association registered under the _________Act of 19 _____________ (of the Union/State of _____________) and having its office at ____________ in the State/UT of ____________ (hereinafter called the ‘Obligor’) and (i) Shri __________ son of _______resident of ___________(ii) Shri _________ son of _________resident of_______________hereinafter called the ‘Sureties’ are held and firmly bound to the President of India (hereinafter called the ‘Government’) in the sum of *Rs._____________ (Rupees ____________ only) together with interest thereon at the rate of 6% (six percent) per annum from the date of receipt of the said amount by the Obligor upto the date of the refund thereof to the Government.
SIGNED this ________ day of _____ in the year One Thousand Nine Hundred ___________.
WHEREAS on the Obligor’s request, the Government has per Union Ministry of Education letter No. ___________ dated _______________ hereinafter referred to as the ‘Letter of Sanction’ (which forms an integral part of these presents and copy whereof is annexed hereto as ANNEXURE) agreed to make in favour of the Obligor for the purpose of __________

A grant of *RS._____(Rupees________Only) out of which Rs.___________(Rupees___________only) have already been paid to the Obligor (the receipt whereof the obligor both hereby admits and acknowledges) on condition of the Obligor executing a bond hereby along with two sureties in the terms and manner contained hereinafter which the Obligor and on its request the sureties have agreed to do.  Now the condition of the above written Obligation is such that if the obligor shall duly fulfil and comply with all the conditions mentioned in the letter of grant, then the above-mentioned bond or obligation shall be void and of no effect, but otherwise it shall remain in full force, effect and virtue.
These presents further witness that-
(a) The decision of the Secretary to the Government of India in the Ministry of Education or the administrative head of the Ministry of Department of the government of India administratively breach or violation on the part of the Obligor of any of the terms and conditions mentioned in the letter of sanction hall be final and binding on the Obligor.
(b) The liability of the Sureties hereunder shall not be impaired or discharged by reason of time being granted by the Government of any forbearance, act or emission by or on the part of the government whether with or without the knowledge or on the part of the sureties in respect of or in relation to the obligations or conditions to be performed or discharged by the Obligor or by reason of any other matter or thing whatsoever which under the law of so releasing the Sureties from such liability, nor shall it be necessary for the Government to such the Obligor before suing the Sureties or either of them for the amount due hereunder.
(c) The obligor agrees and undertakes to surrender/pay to Government the monetary value of all such pecuniary and/or or other benefits which it may receive or derived through/upon unauthorised use (such as letting out the premises for adequate or less than adequate consideration or use of the premises for any purpose other than that for which the grant was intended) of the property/building created/repaired/constructed largely from out of Government grant. The decision of the Secretary to the Government of India in the Ministry of Education or the administrative head of the Department concerned as regards the monetary value of the aforementioned to be surrendered/paid to the Government will be final and binding on the obligor.
(d) The Obligor or the Sureties shall, in the even of breach or violation of any of the terms and conditions mentioned in the letter of sanction, refund to the Government on demand and without demur the entire amount of *Rs. ____(Rupees_________ only) and the decision of the Govt. as regards the monetary value of aforementioned to be surrendered/paid to the Government shall be final and binding on the obligor.
(e) The Obligor or the Sureties shall, in the event of breach or violation of any of the terms and conditions mentioned in the letter of sanction, refund to the Government on demand and without demur the entire amount of *Rs. ________(Rupees_______ only) or such part thereof as may be mentioned in the notice of demand issued by the Government , along with interest hereon at the rate of 6% (six percent) per annum from the date of receipt of the said amount by the Obligor upto the date of refund thereof to the Government.

(f) The Government have agreed to bear the Stamp Duty, if any, chargeable on these presents.

IN WITNESS WHEREOF these presents have been executed on behalf of the Obligor and the Sureties the day and year herein above written and accepted for and on behalf of the President of India by Shri/Smt.
______(name),____________ (designation) on the day and year appearing against his/her signature.
Signed ______________ for and on behalf of _______________ by _________________(name & designation of Obligor).

SURETIES (Signature) IN THE PRESENCE OF (Signature)

1.Shri_________________(Address)_______________

1. Shri________________
2. Shri _______________ (Address)_______________

ACCEPTED for and on behalf of the President of India.

Signature_______New Delhi, Dated:
Name __________
*Indicate the amount of Full assistance approved.