3.5.5    Allocation of foodgrains to States, Districts and Schools, and their Lifting

 

i)         The Nodal Department will furnish to the Ministry, by 15^th January every year, District-wise request for allocation of foodgrains based on enrolment data of eligible Primary Schools and EGS/AIE Centres, as on preceding 30^th September, and anticipated enrolment in the next financial year.

ii)            Based on the above, the Ministry will convey District-wise allocations of foodgrains for the next financial year to all States/UTs and to FCI, by 28^th February.

iii)           State Nodal Department will convey District-wise allocation for the next financial year to all Collectors/District Nodal Agencies by 15^th March.

iv)             The Collector/District Nodal Agency will sub-allocate the District’s allocation for the year to each school/agency identified for cooking/supply of mid-day meal as per its entitlement, on a month-wise basis, and will also inform concerned officers of FCI.  Month-wise break-up will be done taking into account actual number of school days in the month.

v)         Allocated foodgrains shall be lifted by the agency referred in para 3.5.8 below, from the nearest FCI godown, and shall be delivered to every school etc.  Frequency of this operation may generally be once a month, but could also be quarterly, etc. as the State Government may deem appropriate depending on local circumstances.

vi)        Block/Sub-Divisional level Officer of the Nodal Department will monitor actual utilization in each institution of foodgrains  delivered to it, and will suitably regulate further delivery to it, taking into account un-consumed balance, if any.  State Governments will issue detailed guidelines in this behalf.

 

3.5.6    Timely Supply of Good Quality Foodgrains from Food Corporation of India (FCI)

 

It will be the responsibility of the FCI to ensure continuous availability of adequate foodgrains in its Depots [and in Principal Distribution Centres in the case of North East Region].  It will allow lifting of foodgrains for any month/quarter upto one month in advance so that supply chain of foodgrains remains uninterrupted.

 

For the MDM programme, FCI will issue foodgrains of best available quality, which will in any case be at least of Fair Average Quality (FAQ). A copy of the Circular dated 04.05.1999 issued by FCI to its Zonal Managers regarding, inter alia, quality of foodgrains to be issued under MDM, is enclosed at Annex-X.

 

District Collectors will also ensure that foodgrains of at least FAQ are issued by FCI after joint inspection by a team consisting of FCI and Collector’s nominee(s), and confirmation by them that the grain conforms to at least FAQ norms.

 

FCI will keep samples of such foodgrains supplied by it for future verification and analysis.  

 

3.5.7    Steering-cum-Monitoring Committees

 

To oversee the management and monitoring of the programme, Steering-cum-Monitoring Committees (SMCs) will be set up at four levels viz. National, State, District and Block. Suggested composition of the SMCs is given at Annex-XI.    

 

                                                In their respective jurisdictions, SMCs will generally perform the following functions:-                            

(i)                  Guiding various implementation agencies,

(ii)                Monitoring programme implementation, assessing its impact, and taking corrective steps,

(iii)               Taking action on reports of independent monitoring/evaluation agencies,

(iv)              Effecting coordination and convergence among concerned departments, agencies (e.g. FCI), and schemes, and

(v)                Mobilising community support and promoting public-private partnership for the programme.

 

National and State-level SMCs will be expected to meet at least once every six months, and District and Block level SMCs, at least once a quarter.

 

3.5.8    Designation of Nodal Agency/Agencies for transportation of foodgrains

Transportation of foodgrains from nearest FCI depot to each Primary School/EGS-AIE Centre is a major logistical responsibility.  State Government will be expected to make arrangements in this regard in the following manner:-

(i)                  Wherever appropriate, a single Govt./Semi-govt. agency with State wide jurisdiction and network (e.g. State Civil Supplies Corporation, State Cooperative Marketing Federation, etc.) may be designated as the State Nodal Transport Agency.  This Agency will be responsible for  lifting foodgrains from FCI godowns and delivering them to each school, etc., in a timely manner, for the whole State. 

(ii)                Alternatively, different agencies may be given the above responsibility for different districts or groups of districts, either by the State Government or District level Nodal Agency (vide para 3.5.3, above).  However, every such agency would also have to be govt./semi-govt. body e.g. DRDA or District Panchayat.

 

3.5.9    State/UT– specific  Guidelines  to   ensure  Regular,  Un-interrupted provision of Cooked Meal of Good Quality

                        It is absolutely vital to ensure that children in every eligible primary school/EGS-AIE Centre get a cooked meal of satisfactory quality, on every school-day, without any interruption.  To ensure this in thousands of primary schools and EGS-AIE Centres scattered across a State is a challenging task.  State Governments/UT Administrations will have to develop and circulate detailed guidelines to ensure this.

 

                                    Some common obstacles which may come in the way of regular supply of cooked mid-day meal are:-

(i)                  Delay in flow of monetary assistance from the Centre to the States (e.g. due to late or defective submission of claim or other procedural delays),

(ii)                Irregular supply of foodgrains from FCI godown or interruption in their timely transportation to schools,

(iii)               Failure of the local implementation agency to adequately procure and stock up cooking ingredients,

(iv)              Absence of cook for any reason, etc.

 

Programme will have to be so implemented as to take care of all the above (and any other) contingencies.  As regards the first point mentioned above, State Governments will have to make adequate provision for the programme in their annual budget, in anticipation of actual flow of Central assistance.  It must be understood that Central assistance as per norms given in para 3.4 has been committed, and will get transferred in due course.  However, if for any reason, there is some delay in its actual transfer, that must not be allowed to interrupt actual provision of cooked mid-day meal to children.  Similarly, State-specific guidelines will be necessary regarding precautions to be taken, and alternative/back-up arrangements to be made to ensure that any other contingencies are not allowed to interrupt the programme.  

 

3.6              Dates from which certain modifications will take effect:-

 

 

 

 

4.       Certain Other important Guidelines

 

4.1       Need for Safety and Hygiene in Preparation of Mid-Day Meal

 

State Governments will be expected to ensure that Mid-Day Meal programme is implemented with utmost regard to safety and hygiene.  Towards this end, special attention would need to be paid, inter alia, to the following aspects:-

 

i)         Kitchen/Kitchen Shed should be separate from classrooms, should be located as far away from classrooms as possible, and should always be kept clean.  It should preferably have a raised platform for cooking, and should have adequate light, ventilation and arrangement for drainage/waste disposal.

ii)         Fuel (kerosene/fuel wood/charcoal/LPG) should be stored safely, so that there is no fire hazard.

iii)        Smokeless chulhas should be used to the extent possible.

iv)        Use of firewood should be discouraged as far as possible in the interest of environmental protection.

v)         If cooking is done with kerosene/gas, cooking staff /agency should be specifically trained in safe handling of stoves, gas cylinders, etc.

vi)        All ingredients used for cooking (i.e. foodgrains, pulses, vegetables, cooking oil and condiments) should be free from adulteration and pest infestation, and should be used only after proper cleaning, washing, etc.

vii)        All the above ingredients should be stored in proper containers, which should protect them from moisture, pests, etc.

viii)       All persons engaged in handling of ingredients, and in cooking and serving the mid-day meal should be trained in hygienic habits [e.g. regular cutting of nails, washing hands and feet with soap before commencement of cooking/serving, etc],

ix)        All cooking and serving utensils should be properly cleaned and dried every day after use.

 

4.2       Mid-Day Meal not to adversely affect teaching-learning

 

It has to be always borne in mind that Mid-Day Meal programme is meant to boost children’s participation and learning at the primary stage, and not to interfere with it.  The programme should not be implemented in such a manner that it, in any way, adversely effects either the duration or quality of actual teaching-learning in school.  As a corollary, teachers should not be assigned responsibility connected with the programme except the following:-

 

(i)        testing of food prior to being served to children with a view to ensuring that it is of good quality, and is wholesome, and

(ii)       supervision of actual serving and consumption of the mid-day meal so that it is done in an orderly manner, and children consume their meal hygienically.

 

VECs/PTAs should make arrangements so that, as far as possible, at least two of their members are present everyday at the time of the meal, to shoulder above responsibilities, along with the teachers.

 

The mid-day meal should be so organized that the entire process of serving and consumption of the meal does not take more than 30-40 minutes.

 

4.3       Mid-Day Meal to be wholesome and varied

 

                        Menu of the mid-day meal should, as far as possible, vary from day-to-day.  It is possible to plan an economical, yet varied and nutritious menu, and this must be done in consultation with the local community, mothers, PTA, women’s Self-Help Group, as also nutrition experts like staff of Home Science Colleges and officers of Food & Nutrition Board of the Government of India posted in the State/UT.  Menus should be planned in a suitably decentralized manner.

 

Some suggestions for preparation of nutritious and economical mid-day meal are given in Annex-XII. 

 

 

4.4       Voluntary Community Support for Mid-Day Meal to be encouraged

 

                        Members of the community should be encouraged and invited to contribute towards providing a wholesome meal to children.  There are many social occasions like religious festivals, marriages, etc. when local families will be happy to contribute a special dish or a sweet to the school Mid-Day Meal programme.  This, as also other voluntary contributions from the community (say, in the form of cooking device/cooker, utensils, dairy products, fruits, vegetables, etc.) should be encouraged.

 

4.5       Mid-Day Meal to be used as a vehicle for inculcation of hygienic habits, discipline, and spirit of equality among children, as also for providing them work experience

 

                   Apart from hygienic processing of ingredients and cooking of meal, it is important that children themselves are trained to eat their meal hygienically.  For this, they must be encouraged to develop habits like:-

 

i)                    Washing their hands with soap before eating,

ii)                   Cutting their nails regularly,

iii)                 Using clean utensils for eating,

iv)                 Avoiding littering  and wastage of  food, and

v)                  Cleaning their plate and rinsing their hands and mouth after eating.

 

                                    Organisation of serving and eating of mid-day meal in an orderly and efficient manner is a substantial task.  Children should be trained to form queues, wait patiently for their turn, chew their food properly, and clean up after they have eaten.  Disabled children should be given precedence in queues, and should also be otherwise helped to the extent necessary.

 

                                    The mid-day meal programme is also meant to be a vehicle for inculcating social equality among children.  There should not be any discrimination and segregation of any sort –  on community or other basis –  in serving/consumption of the meal.  It should be utilized as an opportunity to instil in children values of equality, cooperation and discipline.

                                    Wherever possible, Schools should develop a farm or kitchen garden for growing food articles which are used in preparation of Mid-Day Meal. This and other activities connected with Mid-Day Meal (eg. account-keeping) should also be utilised for providing work experience to children. Older children should also be involved in orderly distribution and consumption of the mid-day meal.

 

4.6       Mid-Day Meal to be used for Micronutrient Supplementation and De-worming

 

                        The mid-day meal programme should also be utilized for appropriate interventions relating to micronutrient supplementation and de-worming, e.g.

i)               Administration of six monthly dose for de-worming and Vitamin-A supplementation.

ii)              Administration of weekly Iron and Folic-Acid supplement, and

iii)             Other appropriate supplementation depending on common deficiencies found in the local area.

State Governments are expected to issue detailed guidelines in this behalf.

Technical advice and doses for the above may be obtained by Schools from the nearest Primary Health Centre/Government Hospital, and may be funded from appropriate schemes of the Health Department, or the School Health Programme of the State Government – unless a State Government is able to provide funds for this from its own resources under the Mid-Day Meal Programme itself.

 

4.7          Regular Monitoring of Programme Implementation and its Impact

 

The Mid-Day Meal Programme would need to be monitored in two ways, namely:-

 

i)              How well the programme is being implemented (i.e. in terms of all children regularly getting a meal of satisfactory quality), and

ii)             What effect, if any, the programme is having in terms of improving children’s:-

a)             Nutritional status

b)             Regularity of attendance, and

c)             Retention in and Completion of Primary Education.

The above two sets of parameters may be called “Programme Parameters” and “Impact Parameters”, respectively. These parameters will be expected to be monitored in the following manner:

 

Sl. No.		Type of parameter	Who may monitor?	Frequency of Monitoring
		(1)	(2)	(3)
		I. Programme Parameters
1.		Regularity and wholesomeness of mid-day meal served to children	i)                                            Members of VEC/PTA/SMDC ii)                                          Teachers	Daily
2.		Non-discrimination against children of weaker sections	-­Do-	-Do-
3.		Cleanliness in cooking, serving and consumption of mid-day meal	-Do-	-Do-
4.		Timely procurement of Ingredients, fuel, etc. of good quality	VEC/PTA/SMDC	Weekly
	5.	Implementation of varied menu	Gram Panchayat/Municipality/Representatives of Block-level SMC	Fortnightly / Monthly
	6.	Over-all quality of Mid-Day Meal	a.                                                                                                                   Officers of State Govt. belonging to Revenue/Administration, Rural Development, Education, Nodal Departments, and any other suitable Department (e.g. WCD, Food, Health, etc.) b.                                                                                                                   Officers of Food & Nutrition Board (FNB), Govt. of India, posted in the State/UT c.                                                                                                                   Nutrition Experts / Institutions identified / nominated by the State Govt.	As per a certain target of inspections per month, to be fixed by State Govt. in consultation with FNB /Institution, etc. concerned.
		II. Impact Parameters
	1.	Nutritional Status – assessment of percentage of underweight children at school level	VEC/PTA/SMDC	Twice a year
	2.	Attendance Status	-Do-	Quarterly
	3.	Retention/Completion Status	-Do-	Annually
	4.	Sample studies in regard to each of the items 1 to 3 above.  Study in regard to Nutritional Status would include study of various deficiencies mentioned in para 1.1 of the guidelines, especially incidence of low weight-for-age (underweight) and anaemia.	Appropriate institutions selected by State Govt./District Nodal Agency/District-level SMC	Annually

                       

Further guidelines and modalities in regard to the above should be developed by State Govts./State-level SMCs. State Government will be expected to fix monthly targets for inspection of mid-day meal served in Schools/EGS-AIE Centres in respect of officers of District, Sub-Divisional, Tehsil/Taluka, block and other suitable levels belonging to Departments like:

•       Revenue/General Administration

•       Rural Development/Urban Administration

•       School Education

•       Other related Departments e.g. Women & Child Development, Health & Family Welfare, Food & Civil Supplies, etc.

•       Nodal Department for the MDM programme (where it is a Department other than one of the above)

 Inspection targets should be so fixed and inspections should be so coordinated that, as far as possible:-

 

(i)         MDM programme in about 25% of the Primary Schools and EGS/AIE Centres is inspected in every quarter, and

(ii)        All Primary Schools and EGS/AIE Centres are inspected at least once every year.

 

Suitable Inspection Rosters will be prepared for every block/town/city to ensure the above, and their implementation will be monitored in every meeting of Block, District and State level SMCs.

 

Base-line studies for the year 2004-05 should however be conducted and completed before the end of academic session 2004-05, so that data for the first year of NP-NSPE, 2004, is captured in a timely manner.

 

4.8       State’s own budgetary allocation for Mid-Day Meal not to be reduced below B.E, 2004-05

 

Since 22 States are already providing cooked meal to all primary school children, and remaining 6 States are doing so partially, provision of Central assistance w.e.f. 1.9.04 to them to meet cooking cost would result in saving of State resources to some extent. However, it will be mandatory for State Governments not to reduce their budgetary allocation for Mid-Day Meal Programme (Plan as well as Non-Plan) in 2004-05 or any subsequent year, below the level of their budget provision for 2004-05, nor to divert the money saved as a result of Central assistance for cooking to purposes other than Mid-Day Meal, and to utilise it in the following order of preference:-

 

(i)        To improve infrastructure in Primary Schools required for Mid-Day Meal (e.g. Kitchen-cum-Store, Drinking Water facilities, Smokeless Chulha, Pressure Cooker, Gas-based cooking, etc.),

(ii)        To provide mid-day meal of a quality better than had been the case so far, and

(iii)       Remaining savings, if any, for other interventions connected with further improvement of the programme e.g. de-worming, micro-nutrient supplementation, and management, monitoring & evaluation.

 

States/UTs will have to give an undertaking, while seeking Central assistance to meet cooking cost (vide para 5.2 below) to the effect that they will not reduce their own budgetary allocation for MDM programme, in any year, below the level of B.E, 2004-05, under any circumstances.

 

5.       Interim Guidelines regarding Procedure for Claim and Release of Central Assistance

 

Guidelines in this section are interim in nature and may be revised in due course.

 

5.1              Free Foodgrains & Transport Subsidy

 

Modalities of provision of free foodgrains have already been described in para 3.5.5.  Those regarding Transport Subsidy, etc. are given below:

 

i)                                          The State Nodal Transport Agency, or, as the case may be, the Transport Agencies appointed for districts/groups of districts, will furnish the following to the State Nodal Department:-

(a)          Monthly information on district-wise lifting of foodgrains, by the 15^th of next month,

(b)         Quarterly Claim for Transport Subsidy – by the 15^th of the month, following the quarter State Nodal Department will, after verification, forward consolidated Monthly Offtake Report, and Quarterly Claim for Transport Subsidy respectively to the Ministry. 

ii)                                        Based on the above, the Ministry will release payment for foodgrains to the FCI, and will release transport subsidy to the State Nodal Transport Agency / Deptt. concerned directly, under intimation to the State Nodal Department

iii)                                      Empty gunny bags will be disposed of by the VEC/PTA/SMDC/School Management in a transparent manner so as to fetch the best possible price, and their sale proceeds shall be utilised only for further enrichment of the mid-day meal programme.  Accounts of such sales shall be maintained in the manner to be prescribed by the State Government. 

 

Where agencies such as NGOs, Women’s Self Help Groups etc. are to be engaged for cooking & serving meals, they may be allowed to retain the gunny bags.

 

Claim for Hill Transport Subsidy will be preferred to the FCI in accordance with Annex-I.

 

5.2          Central Assistance for meeting Cooking Cost

 

(i)                  Central assistance towards cooking cost will be released in two equal instalments as follows:-

 

(ii)                Since the first instalment of Central assistance towards cooking cost is likely to be released in January, 2005, it will be for the period from 1.9.04 upto 30.4.05, and the second instalment will be released for the period 01.5.05 to 31.12.05.  Thereafter, instalments will be released as per schedule given in sub para (i) above. 

(iii)               Release of each installment will be subject to State Government certifying that at least two-thirds of the previous installment and full amount of earlier installments have been utilized.

(iv)              Proforma for claiming first instalment of Central assistance towards cooking cost be submitted to the Ministry latest by 24.12.04.

(v)                Proforma for claiming subsequent instalments of Central assistance for cooking will be prescribed later.

 

5.3       Management, Monitoring & Evaluation (MME)

 

(i)                  For every instalment of Central assistance released towards Cooking Cost, an amount will be additionally released as per para 3.4(4) towards assistance for MME.

(ii)                In addition, once a year, Central assistance for MME will also be released as per para 3.4(4) against (i) payment released to FCI for foodgrains lifted by a State/UT, and (ii) transport subsidy released to the State/UT Nodal Transport Agency/Agencies during the year.

(iii)               Guidelines regarding items on which and scale on which expenditure may be incurred against Central assistance for MME will be issued separately – after approval of National Steering-cum-Monitoring Committee.  In general, however, management tasks would be expected to be carried out through contract appointees, and work of external monitoring/evaluation will be outsourced to reputed organizations. 

 

5.4             Mid-Day Meal in Summer Vacations in Drought-Affected Areas   

 

(i)        Central Assistance will be given to provide mid-day meal in primary schools during summer vacations in areas which are formally notified by the State Government as ‘drought-affected’, in accordance with its established procedure and guidelines of Government of India (Ministry of Agriculture), if any. 

 

(ii)        As soon as such a notification is issued, State Government should send to the Ministry its claim for receiving Central assistance. After scrutiny of the case, Central assistance will be released as quickly as possible.

 

(iii)       In case notification declaring an area as ‘drought-affected’ is issued at a time when summer vacation has already commenced or is about to commence, State Govt. should provide mid-day meal in primary schools located in such areas in anticipation of release of Central assistance. 

 

(iv)       Foodgrains for implementing the programme in summer vacation should be drawn against the concerned district’s annual allocation made in accordance with para 3.5.5(ii), which will be suitably augmented by the Ministry in due course to cover the resultant additional requirement of foodgrains for the year.  

 

(v)        Transport subsidy for the extra foodgrains consumed on account of providing mid-day meal during summer vacation will be claimed in the same manner as provided in para 5.1.

 

6.       Periodic Returns

 

                State Nodal Department will furnish monthly and quarterly progress reports on the Scheme to the Ministry of HRD, as per following details:-

 

S. No.	Title of Return	Due date for receipt in the Ministry
1.	Monthly Report on Offtake of Foodgrains	15th of the following month
2.	Quarterly Progress Report (QPR)	Within one month from the end of the Quarter

 

                                It may be noted that the proforma for the QPR includes, inter alia, information regarding progress of provision of infrastructure, and un-spent balance of Central assistance at the end of the quarter.  Failure to furnish information about un-spent balance will affect further release of Central assistance. 

 

7.         Utilization Certificates

 

                Utilization Certificates (UCs) in respect of Central assistance provided by way of – (a) free foodgrains, (b) assistance towards Cooking cost & MME expenses, and (c) MDM in drought-affected areas during summer vacations, will be expected to be provided by the State Nodal Department to the Ministry for each financial year as per following details:-

S. No.	Type of UC	Due date for receipt in the Ministry
1.	Utilization Certificate in respect of lifted foodgrains	30th June of the following financial year
2.	Utilization Certificate in respect of Central assistance for cooking cost and MME expenses	30th September of the following financial year

*****

Annex-I

[Ref: Para 1.1]

 

Incidence of Major Nutritional Deficiencies among Children of Elementary School-going Age Group

 

Major nutritional deficiencies affecting young children in India are –

(1)               Protein-Energy malnutrition,  

(2)               Iron Deficiency Anaemia,

(3)               Vitamin A Deficiency, and

(4)               Iodine Deficiency Disorders (IDD).

 

Protein-Energy Malnutrition or undernutrition among school age children assessed through weight deficit for age is the most sensitive indicator of their nutritional status.  Percentage of under-weight children of elementary school-going age (6-13 years), as per Gomez (weight for age) classification, is as under:

 

 

Source:  NNMB, NIN & ICMR, 2002

                                   

Nutritional anaemia due to iron and folic acid deficiency is widely prevalent among young children and adolescents.  67.5% children under five years and 69% adolescent girls suffer from anaemia (NNMB 2003).  Percentage prevalence of anaemia in school age children (6-14 years) as per studies conduced during 1981 to 1996 ranges from 14% to 96%, as under:

 

                       

Source: Task Force Report on Micronutrients, 1996, D/WCD, GOI.

                       

Vitamin A deficiency affecting growing children is also a public health problem in the country.  Vitamin A is important for promoting growth of the child, and building immunity and resistance to diseases.  Prevalence of Vitamin A deficiency contributes to diarrhoeal diseases, respiratory infections, measles, etc. 

 

Iodine deficiency during childhood, the period of maximum growth, can result in loss of I.Q. points and poor physical and mental growth and development.  Although, on an average, prevalence of total goitre among 6-12 year old children is about 4%, it is 12.2% in Maharashtra and 9% in West Bengal which is much above the WHO cut off level of 5.0%.  No State in the country is free from Iodine Deficiency Disorders (IDD).  260 districts out of 321 districts surveyed have more than 10% prevalence of IDD.

 

High levels of malnutrition particularly among growing children are directly and indirectly associated with high morbidity and mortality.  Iron deficiency in school-going children affects their learning ability and concentration power.  Even mild deficiencies of micronutrients (vitamin A, iron, folic acid, zinc etc.) affect their growth, development and immunity.  Malnourished children tend to have lower I.Q. and impaired cognitive ability which affects their school performance and productivity in later life.

Annex-II

[Ref: Para 1.2.2]

No.F.11-37/97-Desk (MDM)

Government of India

Ministry of Human Resource Development

Department of Elementary Education

***

To,

 

The Education Secretaries and Nodal Officers

In-charge of NP-NSPE in States/UTs.

 

Delhi, dated the 10^th June, 1999

 

OFFICE MEMORANDUM

 

 

Subject:       NP-NSPE: Procedure for the re-imbursement of Hill Transport Subsidy.

***

         

This Ministry has been receiving several requests for clarification on the procedure for getting reimbursement of Hill Transport Subsidy under the NP-NSPE as admissible under the Targeted Public Distribution System (TPDS).  The procedure is now sought to be clarified as under:

 

v    Hill Transport subsidy is admissible only to States which are predominantly hilly economically backward and lack rail facilities as Arunachal Pradesh, Himachal Pradesh, J&K, Manipur, Meghalaya, Nagaland, Mizoram, Sikkim and Tripura.

 

 

v    In Hill States FCI’s responsibility has been fixed for delivering grants at the nearest designated Principal Distribution Centres (PDCs) as at Appendix-I.

 

 

 

v    In case FCI is unable to make foodgrains available at the PDCs for issue in the States mentioned above, it will issue foodgrains from the nearest designated Base Depots as indicated at Appendix-II.  It is in such cases that Hill Transport Subsidy will become payable.  In these circumstances the actual cost of transportation of foodgrains from the above mentioned Base Depots to PDCs will be reimbursed by FCI to the State/UTs as Hill Transport Subsidy.  In such cases the lifting agency in States/UTs would contact the concerned Zonal Manager of FCI for reimbursement of the actual cost of transportation of grain from FCI’s Base Depots to FCI’s PDCs.

 

 

 

 

v    For further movement of grain from the FCI Godowns at the Principal Distribution Centres to the School/Village this Ministry will continue to reimburse the actual transportation charges subject to a maximum limit of Rs.50/- per quintal through DRDAs as stated in the orders issued by this Department vide D.O. No.11-34/97-Desk(MDM) dated 10.7.1997.

 

 

2.       This issues in consultation with the Ministry of Food & Consumer Affairs, (Department of Food & Civil Supplies), Govt. of India, New Delhi.

 

Yours faithfully,

 

Sd/-

(SUHAIL ANSARI)

Desk Officer (MDM)

 

Copy to:

 

1.       Deptt. of Food & Civil supplies, Krishi Bhavan, New Delhi, w.r.t. their Office Memorandum No.:179(1)/97- Py.I dated 29^th April, 1999.

2.       The Manager (Sales), Food Corporation of India, 16-20, Barakambha Road, New Delhi.

 

Sd/-

(SUHAIL ANSARI)

Desk Officer (MDM)

 

Appendix-I

 

 

S.No.	Name of State	Name of Districts	Head Quarters	Principal Distribution Centres
1.	Arunachal Pradesh	1. Tawang		(i) Zemithang*
		2. East Kameng		(ii) Cyiangtajo
		3. Upper Subansiri		(iii) Taliha
		4. West Siang		(iv) Liromoba
		5. Lowit		(v) Haiyliang
		6. Tirap		(vi) Panchaw
		7. West Kameng		(vii) Kolktong
		8. Lowar Subansiri		(viii) Nyapih
		9. Itanagar Sub-division		(ix) Sagelee
		10. East Siang		(x) Mariyang
		11.Dibang Vailey/Roing Sub  Division		(xi) Anini
		12. Changlang Sub-Division		(xii) Miao
2.	Himachal Pradesh	1. Bilaspur	Bilaspur	(i) Chamba (ii) Kangra
		2. Chamba	Chamba	(iii) Mandi (iv) Kulu
		3. Hamirpur	Hamirpur	(v)Hamirpur (vi) Keylong
		4. Kangra	Dharamshala	(Headquarters of Lahul and Spiti)
		5. Kinnaur	Kalpa
		6. Kulu	Kulu	(vii) Solan (viii) Simla
		7.Lahul Spiti	Keylong	(ix) Kalpa  (x) Nahan (Headquarters of Sirmaur Distt.)
		8. Mandi	Mandi	(xi) Una  (xii) Bilaspur
		9. Simla	Simla	(xiii)Killar (xiv) Kaza**
		10. Sirmaur	Nahan
		11.Solan	Solan
		12. Una	Una

*-   Centres (i) to (xii) declared vide letter No.179(1)/86-Py.I, dated.29.1.86

**- Centre at (xiii) declared vide letter No.167(21)/80-Py.I, dated 27.11.81 and Centre at (xiv) declared vide letter of  even number dated 2.5.85

 

 

S.No.	Name of State	Name of Districts	Head Quarters	Principal Distribution Centres
				@@
3.	Jammu & Kashmir	1. Anantang (Kashmir South)	Anantang	(i) Jammu (ii) Udhampur (iii) Poonch (iv) Rajouri
		2. Baramula (Kashmir North)	Barmula	(v) Kathua (vi) Doda
		3. Doda	Doda	(vii) Anantang
		4. Jammu	Jammu	(viii) Srinagar
		5. Kathua	Kathua	(ix) Baramula (x) Leh & Ladakh
		6. Ladakh	Leh
		7. Poonch	Poonch	(xi) Lathpora
		8. Rajauri	Rajauri	(xii) Kupwara
		9. Srinagar	Srinagar	(xiii) Bandipora
		10. Udhampur	Udhampur
		11. Pulwama	Pulwama
		12. Kupwara	Kupwara
				****
4.	Manipur	1. Manipur Central	Imphal	(i) Imphal (ii) Kerong (On way to Imphal)
		2. Manipur East	Ukhrual	(iii) Churachandpur
		3. Manipur North	Keorng	(iv) Temanglong
		4. Manipru South	Churachandpur	(v) Ukhrual (vi) Chandel (vii) Parbung (viii)Tengnoupla
		5. Manipur West	Temenglong	(xi) New Kaiphundai
5.	Meghalaya	1. Garo Hills	Tura	(i) Shillong (ii) Jowai
		2. Jaintia Hills	Jowai	(iii) Tura (iv) William Nagar
		3. Khasi Hills		(v) Nongation
		4. Shillong
				*****
6.	Mizoram	1. Aizwal	Aizwal	(i) Aizwal (ii) Lunglei
		2. Lunglei	Lunglei	(iii) Lawangthali
		3. Chhimtuipur	Siaha	(iv) Kolasib on way to Aizwal (v) Aibawk (vi) Champhai (vii)Kawlkulh (viii) Saitual (ix) Lokicharra

@@-    Centres (xi) & (xii) declared vide letter No.167 (17)/84-Py.I, dt. 18.2.85 & Centres (xiii) vide letter dt. 4.10.85.

****-   Centres (iii) to (vi) declared vide letter No.167(32)/72-Py.I, dt. 31.12.76 and Centres from (vii) to (xi) declared vide letter no.179(3)/86-Py.I, dt. 22.9.1986.

*****-  Centres (iii) and (iv) declared vide letter No.167(32)/72-Py.I-dt. 26.2.76 and Centre at (v) declared vide letter No.167(29)/84 dt. 26.3.85 and Centre (vi) to (ix) declared vide letter No.167(29)/84 – Py.I, dt. 13.5.86.

 

 

S.No.	Name of State	Name of Districts	Head Quarters	Principal Distribution Centres
7.	Nagaland	1. Kohima	Kohima	(i) Kohima (ii) Mokakchung
		2. Mokakchung	Mokakchung	(iii)Tunensang (iv)Kohima and Mojajchung in respect of Supplied made beyond Wokha, Zunne-boto, Phek and Mon.
		3. Tuensang	Wokha Zunne-Boto%%
			Tuensang	(v) Mon (vi) Zunheboto (vii) Wokha (viii) Phek
8.	Sikkim	1. Sikkim East	Gangtok	(i) Gangtok (ii) Jorthang
		2. Sikkim North	Mangan	(iii) Rhenock (iv)Mangan (v) Gyalshing $$
		3. Sikkim South	Mamchi
		4. Sikkim West	Gyal-shing
				++
9.	Tripura	1. North Tripura	Kailashahar	(i) Agartala (ii) Kumarghat (iii) Udaipur (iv) Amarpur
		2. South Tripura	Udaipur	(v) Bagafa (vi) Amabassa
		3. West Tripura	Agartala

 

%% -   Centres (i)  to (iii) declared vide letter No.167(32)/72-Py.I, dt. 2.8.75 and Centres at (iv) declared vide letter of even number dated 25.21.76 and Centres (v) to (viii) declared vide letter No.179(7)/90-Py.I, dt.3.6.92

$$-       Centres (v) declared vide letter No.179(2)/86-Py.I, dated 13.7.93.

++-       Centres (ii) to (vi) declared vide letter No.167(30?84-Py.I, dated 18.12.86

 

Appendix-II

 

 

NAME OF THE STATES AND THE LINKED BASE DEPOTS

 

Name of States	Designated base depots
1. Nagaland	Dimapur
2. Manipur	Dimapur, Imphal
3. Mizoram	Silchar, Kolsib, Vaireigle, Bhairal
4. Meghalaya	Guwahati, Shillong
5. Tripura	Dharamnagar and Churabari
6. Arunachal Pradesh	Bindukuri, North Lakhimpur, Dhemaji, Banderdewa, Cinnamara, Dibrugarh and Tinsukia
7. Sikkim	Siliguri

 

Annex-IIA

[Ref: Para 1.2.2]

 

IMMEDIATE

FAX MESSAGE

No. 179(1) / 97-PY.I

Government of India

Ministry of Food & Consumer Affairs

(Deptt. Of Food & Civil Supplies)

***

Krishi Bhavan, New Delhi

Dated the 29th April, 1999

 

OFFICE MEMORANDUM

 

 

Subject:           Reimbursement of transportation cost of foodgrains under Mid-Day Meal Scheme as admissible under Hill Transport Subsidy Scheme.

***

 

            The undersigned is directed to refer to Deptt. Of Education's U.O. No. 11-37/97-Desk(MDM), dated 11.9.98 on the above mentioned subject and to confirm that since the economic cost of foodgrains cover expenses incurred by FCI including the Hill Transport Subsidy, the FCI shall continue to reimburse the transportation cost on actual basis i.e. HTS as incurred by the hill States (Aruynachal Pradesh, Himachal Pradesh, J&K, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim and Tripura) for transporting foodgrains issued at economic cost under Mid-Day Meal Scheme from FCI base depots to declared Principal Distribution Centres (PDC) in these States.

 

 

                                                                                     Sd/-

(B.K. DEVVARMA)

DIRECTOR (P)

TELE. NO. 3388141 

Ministry of Human Resources Development,

Department of Education,

(Atten: - Shri Suhail Ansari, Desk Officer (MDM)

Mid-day Meal Division,

Shastri Bhavan, New Delhi.

 

Copy to: -

1.Shri G. Mohan, Executive Director (Fiance), FCI, New Delhi.

2.Shri A.S. Chhabra, Executive Director (Sales), FCI, New Delhi – reference their No. 26/1/98-99/MMS/S.V/Vol. III, dated 12.2.99

3.PPS to AS&FA – w. r. t. Dy. No. 840/FA, dt. 23.3.99

 

                                                                                      Sd/-

(B.K. DEVVARMA)

DIRECTOR (P)

Annex-III

[Ref: Para1.2.3]

No.P-12019/1/2003-RD

Government of India

Planning Commission

(Rural Development Division)

 

Yojana Bhawan, Sansad Marg,

New Delhi, the 19^th December, 2003

 

From:  B.N.Nanda,

            Director,

            Rural Development Division,

            Planning Commission, Jojana Bhawan,

            Sansad Marg, New Delhi – 110 001.

 

To        Secretary,

            Department of Planning,

            All States and UTs.

 

Subject:          Inclusion of Mid Day Meal in the Pradhan Mantri Gramodaya Yojana (PMGY) during 2003-04.

 

Sir,

 

            I am directed to say that the Department of Elementary Education and Literacy had approached the Planning Commission urging for permission for the States to utilise PMGY funds for meeting the cost of conversion of foodgrains into a cooked meal under the Mid Day Meal (MDM) programme.  This was suggested since the requirement for infrastructural facilities for universal elementary education could be adequately addressed by the Sarva Shiksha Abhiyan.  Moreover given the difficult financial position of the States and the recent Supreme Court Judgement on the MDM issue, it was felt necessary to compliment resources of the States for the conversion costs mentioned above.

 

            This issue has been examined by the Planning Commission in consultation with the Department of Elementary Education and Literacy and the PMO.  With the approval of the Deputy Chairman, Planning Commission it has been decided to allow Conversion costs of Mid Day Meal as a permissible item of expenditure under PMGY for the current year 2003-04.  It has also been decided to include “Conversion costs of Mid Day Meal” as a component of PMGY in place of “Universal elementary education” with a minimum earmarking of 15 percent of the ACA allocation of the State from next Annual Plan 2004-05.

 

            It is requested that the revised guidelines as mentioned above may kindly be intimated to the concerned Department in the State Government for compliance.

Yours faithfully,

Sd/-

(B.N. Nanda)

Annex-V

[Ref: Para 1.2.4]

 

Details of Centrally Sponsored Schemes in which Funds  are available for Kitchen Sheds,  Drinking Water Arrangements  and Utensils

 

To enable States to implement the MDM programme better, they have been permitted to meet certain requirements under the Programme (besides foodgrains and transport subsidy) from various other Centrally assisted schemes as follows: -

 

****

Annex-VI

[Ref: Para 1.2.5]

 

Statement showing State-wise number of children covered and quantity of foodgrains allocated during 2004-05 under Mid-day Meal Scheme.